\ProvidesFile{letter.tex}[2004/09/16 KOMA-Script manual (new letter class)]
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%
% Module:                         New letter class
% Translation by:                 Harald H.-J. Bongartz
%                                 Raimund Kohl
% Contents:                       Chapter with manual for the
%                                 new letter class scrlttr2
% Language:                       English
% Charset of comments:            US-ASCII
% Translation of german file:     brief.tex
% Date of translated german file: 2003-02-13
%

\chapter{The New Letter Class \Class{scrlttr2}}
\label{cha:scrlttr2}

\BeginIndex{Class}{scrlttr2}\BeginIndex{}{Letters}%
\begin{Explain}
Since the June 2002 release, \KOMAScript{} contains a completely
rewritten letter class\ChangedAt{v2.8q}{\Class{scrlttr2}}. Although part
of the code is identical to the classes from \autoref{cha:maincls},
letters are quite different from articles, reports, books, and such.
That alone justifies a separate chapter about the letter class. But
there is another reason for a chapter on \Class{scrlttr2}. The class has
been redeveloped from scratch. And the user interface differs from every
other class the author knows. You can dispute the sense or nonsense of
that new usage concept. The author just thinks that this new user
interface offers some advantages.

\section{Looking Back on the Old Letter Class}
\label{sec:scrlttr2.scrlettr}

With the June 2002 release the old letter class
\Class{scrlettr}\IndexClass{scrlettr} becomes obsolete. It should better
not be used for new letters. There is no development on the old
letter class anymore, and support is very restricted.
However, if you really need the documentation of the old letter class,
you can still find it in the file \File{scrlettr.dtx}, but only in
German. You can run it through \LaTeX{} some times, like that:
\begin{verbatim}
  latex scrlettr.dtx
  latex scrlettr.dtx
  latex scrlettr.dtx
\end{verbatim}
You get the file \File{scrlettr.dvi} containing the old German manual.

To facilitate the transition to the new class, there is a compatibility
option. In general, the complete functionality still remains in the new
class.  Without that compatibility option, the user interface and the
defaults will be different. More detail on this option is provided in
sections~\ref{sec:scrlttr2.options} and \ref{sec:scrlttr2.fromscrlettr}.
\end{Explain}

\section{Options}
\label{sec:scrlttr2.options}

The letter class \Class{scrlttr2} uses the package
\Package{keyval}\IndexPackage{keyval} to handle options. This is part of
the \Package{graphics} package (see \cite{package:graphics}). Since
\Package{graphics} is part of the \emph{required} section of \LaTeX, it
should be found in every \LaTeX{} distribution. Should your \TeX{}
distribution contain \LaTeX, but not the packages \Package{graphics}
and \Package{keyval}, please complain to your \TeX{} distributor. If you
want to use \Class{scrlttr2}, you will have to install the
\Package{graphics} package yourself in that case.

\begin{Explain}
The special feature of the \Package{keyval} package is the possibility
to accompany options by values. You do not only need a lot less
options, but maybe even fewer optional arguments. You will see that when
discussing the \Environment{letter} environment in
\autoref{sec:scrlttr2.addressee}. The class will automatically load
the \Package{keyval} package. If you need to supply options to the
\Package{keyval} package, you should use the
\Macro{PassOptionsToPackage} command before
\Macro{documentclass}. 
\end{Explain}

\subsection{Defining Options Later}
\label{sec:scrlttr2.options.late}

This section anticipates a feature of the new letter class. The meaning
of this feature will not become clear until the structure of a document
with more than one letter inside and another feature of \Class{scrlttr2}
will be understood. But to keep the number of forward references low, it
is reasonable to describe them this early.

\begin{Declaration}
  \Macro{KOMAoptions}\Parameter{option list}
\end{Declaration}
\BeginIndex{Cmd}{KOMAoptions}%
The possibility to change many options after loading the class is a
special feature of the \Class{scrlttr2} class. The \Macro{KOMAoptions}
command serves this purpose, taking options and their values as
arguments. You can list multiple options, separated by commas, like in
the optional argument of \Macro{documentclass}. If an option is only
available when loading the class, i.\,e.\ as an optional argument to
\Macro{documentclass}, there will be an explicit remark in the option's
description.

\begin{Explain}
If you set an option to an illegal value within the \PName{option
list}, \LaTeX{} will stop and show an error message. By entering
``\texttt{h}'' you will get an explanation that will also list possible
values for that particular option.
\end{Explain}
%
\EndIndex{Cmd}{KOMAoptions}%

\subsection{Page Layout Options}
\label{sec:scrlttr2.typeareaOptions}

In contrast to the old \Class{scrlettr} class, but in correspondence
with the other \KOMAScript{} classes, the \Class{scrlttr2} class refers
to the \Package{typearea} package for the construction of the page
layout (see \autoref{cha:typearea}). The package will be loaded
by the class automatically, and the class controls the package. The
necessary options will be explained in this section.

\begin{Declaration}
  \Option{paper}=\PName{format}
\end{Declaration}
\BeginIndex{Option}{paper}%
This option defines the paper format. Theoretically, all paper formats
the \Package{typearea} package knows about are supported. But you have
to leave out the suffix \PValue{paper} when entering a value. So, for
letter format you would use the value \PValue{letter}. The formats of
the ISO A, B, C, and D series must be entered with small letters, e.,g.
\PValue{a4} for ISO A4. See also \autoref{sec:typearea.paperTypes}.

\begin{Explain}
Although every paper size supported by \Package{typearea} can be used,
several formats may result in unexpected results on the first page of
a letter by now. That is not a matter of the class concept, but there
exist only parameter sets for ISO A4 at this time. Unfortunately, there
are no general rules to define the placement of the address field and
similar for an arbitrary paper size. But it is possible to define
additional parameter sets. See \autoref{sec:lcoFile} for more
information.

\end{Explain}
%
\EndIndex{Option}{paper}%

\begin{Declaration}
  \Option{BCOR}=\PName{length}\\
  \Option{DIV}=\PName{value}\\
  \Option{headlines}=\PName{count}
\end{Declaration}
\BeginIndex{Option}{BCOR}%
\BeginIndex{Option}{DIV}%
\BeginIndex{Option}{headlines}%
The options for the divisor, the binding correction\Index{binding
correction}, and the number of headlines will be translated directly
into the corresponding options of the \Package{typearea} package.
If the options are set using \Macro{KOMAoptions} and not as class
options, the \Macro{typearea} command from the \Package{typearea}
package will be used instead.  See \autoref{sec:typearea.options}.
%
\EndIndex{Option}{BCOR}%
\EndIndex{Option}{DIV}%
\EndIndex{Option}{headlines}%

\begin{Declaration}
  \Option{enlargefirstpage}
\end{Declaration}
\BeginIndex{Option}{enlargefirstpage}%
As described later in this chapter, the first page of a letter always
uses a different page layout. The \Class{scrlttr2} class provides a
mechanism to calculate height and vertical alignment of head and foot
of the first page independently of the following pages. If, as a
result, the foot of the first page would reach into the text area,
this text area would automatically be made smaller using the
\Macro{enlargethispage}\IndexCmd{enlargethispage} macro. On the other
hand, if the text area should become larger, supposed the foot on the
first page allows that, you could use this option. At best, some more
text would fit on the first page. See also the description of pseudo
length \PLength{firstfootvpos} at \autoref{sec:scrlttr2.firstFoot}.
This option can take the standard values for simple switches, as
listed in \autoref{tab:scrlttr2.simpleSwitchValues}. Default is
\PValue{false}.
%
\EndIndex{Option}{enlargefirstpage}%

\begin{table}
  \centering
  \begin{tabular}{ll}
    Value & Description \\\hline\\[-1.75ex]
    \PValue{true} & activates the option \\
    \PValue{on}   & activates the option \\
    \PValue{false}& deactivates the option \\
    \PValue{off}  & deactivates the option \\
  \end{tabular}
  \caption{Standard values for simple switches in \Class{scrlttr2}}
  \label{tab:scrlttr2.simpleSwitchValues}
\end{table}

\subsection{Other Layout Options}
\label{sec:scrlttr2.layout}

In this subsection, you will find all options that have influence on
the layout in general, except page layout. Strictly speaking, all page
layout options (see~\ref{sec:scrlttr2.typeareaOptions}) are also layout
options, and vice versa for some of them.

\begin{Declaration}
  \Option{twoside}
\end{Declaration}%
\BeginIndex{Option}{oneside}%
From the author's point of view, double-sided letters do not make much
sense. Therefore, the option \Option{twoside} only partially switches to
double-sided layout. You get the possibility to have different margins
on left and right pages, but it is not used. So this option really means
\emph{activate the possibilities of a double-sided document, but stay
        with the one-sided layout as far and as long as possible.}
This option can take the standard values for simple switches, as listed
in \autoref{tab:scrlttr2.simpleSwitchValues}. Default is
\PValue{false}.
%
\EndIndex{Option}{twoside}%

By the way, double-sided letters are not supported, because they seem
unreasonable.

\begin{Declaration}
  \Option{cleardoublepage}=\PName{style}
\end{Declaration}
\BeginIndex{Option}{cleardoublepage}%
If you want pages inserted by the \Macro{cleardoublepage} command to
just contain a page number in head and foot or to be empty, this can be
accomplished with this option. There are three different styles
supported:
\begin{description}
\item[\PValue{empty}] switches to page style\Index{page style}
        \PValue{empty}\IndexPagestyle{empty} for inserted pages.
\item[\PValue{plain}] switches to page style
        \PValue{plain}\IndexPagestyle{plain} for inserted pages.
\item[\PValue{standard}] keeps the current page style for inserted pages.
\end{description}
The page styles will be discussed in
\autoref{sec:scrlttr2.pageStyle}. Default is \PValue{standard}.
%
\EndIndex{Option}{cleardoublepage}%

\begin{Declaration}
  \Option{headsepline}\\
  \Option{footsepline}
\end{Declaration}
\BeginIndex{Option}{headsepline}%
\BeginIndex{Option}{footsepline}%
These two options insert a separator line below the head or above the
foot, resp., on consecutive pages. In the lingo of this manual, all
pages of a letter except the first one are consecutive pages. 
This option can take the standard values for simple switches, as listed
in \autoref{tab:scrlttr2.simpleSwitchValues}. Default is
\PValue{false}. If one of the options is used without value, like in the
declaration above, this evaluates as \PValue{true}, so the separator
line will be activated. When used as a \Macro{documentclass} option, the
\Package{typearea} package will be called with the option
\Option{headinclude} or \Option{footinclude}, resp.\ 
(see~\ref{sec:typearea.options}).
%
\EndIndex{Option}{headsepline}%
\EndIndex{Option}{footsepline}%

\begin{Declaration}
  \Option{mpinclude}\\
  \Option{mpexclude}
\end{Declaration}
\BeginIndex{Option}{mpinclude}%
\BeginIndex{Option}{mpexclude}%
These two options of the \Package{typearea} package should not be used
with the \Class{scrlttr2} class, because the first page in particular
does not take this option into account. To anticipate any complaints, a
warning will be issued when this option is used. If you feel adventurous
you could try how these options, especially \Option{mpinclude}, interact
with other class options.
%
\EndIndex{Option}{mpinclude}% \EndIndex{Option}{mpexclude}%

\begin{Declaration}
  \Option{pagenumber}=\PName{position}
\end{Declaration}
\BeginIndex{Option}{pagenumber}%
This option defines if and where a page number will be placed on
consecutive pages. All pages without a letter-head are consecutive
pages. This option effects the page layouts\Index{page layout}
\PValue{headings} and \PValue{plain}. It also effects the default page
styles of the \Package{scrpage2} package, if set before loading the
package (see \autoref{cha:scrpage}). It can take values only
influencing horizontal, only vertical, or both positions. Possible value
are:
\begin{labeling}[~--]{\PValue{footcentered}}
  \item[\PValue{bot}] page number in foot, horizontal
        position not changed
  \item[\PValue{botcenter}] page number in foot, centered
  \item[\PValue{botcentered}] same as \PValue{botcenter}
  \item[\PValue{botleft}] page number in foot, left justified
  \item[\PValue{botmiddle}] same as \PValue{botcenter}
  \item[\PValue{botright}] page number in foot, right justified
  \item[\PValue{center}] page number centered horizontally, 
        vertical position\\ not changed
  \item[\PValue{centered}] same as \PValue{center}
  \item[\PValue{false}] no page number
  \item[\PValue{foot}] same as \PValue{bot}
  \item[\PValue{footcenter}] same as \PValue{botcenter}
  \item[\PValue{footcentered}] same as \PValue{botcenter}
  \item[\PValue{footleft}] same as \PValue{botleft}
  \item[\PValue{footmiddle}] same as \PValue{botcenter}
  \item[\PValue{footright}] same as \PValue{botright}
  \item[\PValue{head}] page number in head, horizontal
        position not changed
  \item[\PValue{headcenter}] page number in head, centered
  \item[\PValue{headcentered}] same as \PValue{headcenter}
  \item[\PValue{headleft}] page number in head, left justified
  \item[\PValue{headmiddle}] same as \PValue{headcenter}
  \item[\PValue{headright}] page number in head, right justified
  \item[\PValue{left}] page number left, vertical position not changed
  \item[\PValue{middle}] same as \PValue{center}
  \item[\PValue{no}] same as \PValue{false}
  \item[\PValue{off}] same as \PValue{false}
  \item[\PValue{right}] page number right, vertical position not changed
  \item[\PValue{top}] same as \PValue{head}
  \item[\PValue{topcenter}] same as \PValue{headcenter}
  \item[\PValue{topcentered}] same as \PValue{headcenter}
  \item[\PValue{topleft}] same as \PValue{headleft}
  \item[\PValue{topmiddle}] same as \PValue{headcenter}
  \item[\PValue{topright}] same as \PValue{headright}
\end{labeling}
Default is \PValue{botcenter}.
%
\EndIndex{Option}{pagenumber}%

\begin{Declaration}
  \Option{parskip}=\PName{value}
\end{Declaration}%
\BeginIndex{Option}{parskip}%
\begin{Explain}%
Especially in letters you often encounter paragraphs marked not with
indentation of the first line, but with a vertical skip between them. It
is a matter of tradition. Apparently it has been easier for a secretary
to operate the carriage return lever twice than setting an indentation
using a tab stop or the space bar. Correct justification is almost
impossible using a typewriter, so letters are traditionally typeset
unjustified.

However, typographers like Jan Tschichold take the view that letters,
written using means of modern typesetting, should take advantage of
their possibilities like other documents do. Under these circumstances,
letters should also be typeset using paragraph indentation and
justification. The author of \Class{scrlttr2} shares this point of view,
but nevertheless refrains from imposing to many restrictions upon the
user.
\end{Explain}

As as reaction to many serious requests, \Class{scrlttr2} offers the
possibility to mark paragraphs not only by indentation of the first
line, but alternatively by vertical skip. You can choose between full or
half a line of vertical space. When using paragraph spacing, it seems
often useful to keep the last line of a paragraph shorter, so that
paragraph recognition will be eased. All these features are controlled
by different values for the \Option{parskip} option:
\begin{labeling}[~--]{\PValue{half*}}
\item[\PValue{false}] paragraph indentation instead of vertical space;
the last line of a paragraph may be arbitrarily filled.
\item[\PValue{full}] one line vertical space between paragraphs; there
must be at least 1\Unit{em} free space in the last line of a paragraph.
\item[\PValue{full*}] one line vertical space between paragraphs; there
must be at least a quarter of a line free space at the end of a paragraph.
\item[\PValue{full+}] one line vertical space between paragraphs; there 
must be at least a third of a line free space at the end of a paragraph.
\item[\PValue{full-}] one line vertical space between paragraphs;
the last line of a paragraph may be arbitrarily filled.
\item[\PValue{half}] half a line vertical space between paragraphs; there
must be at least 1\Unit{em} free space in the last line of a paragraph.
\item[\PValue{half*}] half a line vertical space between paragraphs; there
must be at least a quarter of a line free space at the end of a paragraph.
\item[\PValue{half+}] half a line vertical space between paragraphs; there
must be at least a third of a line free space at the end of a paragraph.
\item[\PValue{half-}] one line vertical space between paragraphs;
the last line of a paragraph may be arbitrarily filled.
\item[\PValue{off}] same as \PValue{false}
\item[\PValue{on}] same as \PValue{full}
\item[\PValue{true}] same as \PValue{full}
\end{labeling}
Default is \PValue{false}.
%
\EndIndex{Option}{parskip}%

\subsection{Font Options}
\label{sec:scrlttr2.fontOptions}

Fonts options are any options with influence on the size of the base
font or of fonts for letter parts. In theory, options affecting the font
type would also count as font options. At present there is only one
option for font size in \Class{scrlttr2}.

\begin{Declaration}
  \Option{fontsize}=\PName{size}
\end{Declaration}
\BeginIndex{Option}{fontsize}%
In the main classes, you choose the font size\Index{font size} for the
document using the \Option{10pt}, \Option{12pt}, etc. options. In the
\Class{scrlttr2} class, the desired \PName{size} is set using the
\Option{fontsize} option. The functionality is the same. This option can
only be used with \Macro{documentclass}, not with \Macro{KOMAoptions}.
Default is \PValue{12pt}.
%
\EndIndex{Option}{fontsize}%

\subsection{Options for Letter-Head and Address}
\label{sec:scrlttr2.headoptions}

The \Class{scrlttr2} class offers lots of extensions for the design of
the letter-head.  There are also options for address formatting,
extending the possibilities of the standard letter class, although these
features could already be found in the now obsolete \Class{scrlettr}
class.

\begin{Declaration}
  \Option{fromalign}
\end{Declaration}
\BeginIndex{Option}{fromalign}%
This option defines the placement of the from address in the letter-head
of the first page. At the same time, this option serves as a switch to
activate or deactivate the extended letter-head options. If these
extensions are deactivated, some other options will have no effect. This
will be noted with the respecting options. Possible values for
\Option{fromalign} are:
\begin{labeling}[~--]{\PValue{centered}}
\item[\PValue{center}] return address centered; an optional logo will be
on top of the extended return address; letter-head extensions will be
activated.
\item[\PValue{centered}] same as \PValue{center}
\item[\PValue{false}] standard design will be used for the return
address; the letter-head extensions are deactivated.
\item[\PValue{left}] left justified return address; an optional logo
will be right justified; letter-head extensions will be activated.
\item[\PValue{middle}] same as \PValue{center}
\item[\PValue{no}] same as \PValue{false}
\item[\PValue{off}] same as \PValue{false}
\item[\PValue{right}] right justified return address; an optional logo will be left justified; letter-head extensions will be activated.
\end{labeling}
Default is \PValue{left}.
%
\EndIndex{Option}{fromalign}%

\begin{Declaration}
  \Option{fromrule}
\end{Declaration}
\BeginIndex{Option}{fromrule}%
This option is part of the letter-head extensions (see option
\Option{fromalign} above). It allows you to place
a horizontal line within the return address. The possible values are:
\begin{labeling}[~--]{\PValue{afteraddress}}
\item[\PValue{afteraddress}] line below the return address
\item[\PValue{aftername}] line right below the sender's name
\item[\PValue{below}] same as \PValue{afteraddress}
\item[\PValue{false}] no line
\item[\PValue{no}] same as \PValue{false}
\item[\PValue{off}] same as \PValue{false}
\item[\PValue{on}] same as \PValue{afteraddress}
\item[\PValue{true}] same as \PValue{afteraddress}
\item[\PValue{yes}] same as \PValue{afteraddress}
\end{labeling}
Default is \PValue{false}. You can not activate more than one line at a
time.
%
\EndIndex{Option}{fromrule}%

\begin{Declaration}
  \Option{fromphone}
\end{Declaration}
\BeginIndex{Option}{fromphone}%
This option is part of the letter-head extensions (see option
\Option{fromalign} above). It defines whether the
phone number will be part of the return address.  This option can take
the standard values for simple switches, as listed in
\autoref{tab:scrlttr2.simpleSwitchValues}. Default is \PValue{false}.
%
\EndIndex{Option}{fromphone}%

\begin{Declaration}
  \Option{fromfax}
\end{Declaration}
\BeginIndex{Option}{fromfax}%
This option is part of the letter-head extensions (see option
\Option{fromalign} above). It defines whether the
facsimile number will be part of the return address.  This option can take
the standard values for simple switches, as listed in
\autoref{tab:scrlttr2.simpleSwitchValues}. Default is \PValue{false}.
%
\EndIndex{Option}{fromfax}%

\begin{Declaration}
  \Option{fromemail}
\end{Declaration}
\BeginIndex{Option}{fromemail}%
This option is part of the letter-head extensions (see option
\Option{fromalign} above). It defines whether the
email address will be part of the return address.  This option can take
the standard values for simple switches, as listed in
\autoref{tab:scrlttr2.simpleSwitchValues}. Default is \PValue{false}.
%
\EndIndex{Option}{fromemail}%

\begin{Declaration}
  \Option{fromurl}
\end{Declaration}
\BeginIndex{Option}{fromurl}%
This option is part of the letter-head extensions (see option
\Option{fromalign} above). It defines whether the
URL will be part of the return address.  This option can take
the standard values for simple switches, as listed in
\autoref{tab:scrlttr2.simpleSwitchValues}. Default is \PValue{false}.
%
\EndIndex{Option}{fromurl}%

\begin{Declaration}
  \Option{fromlogo}
\end{Declaration}
\BeginIndex{Option}{fromlogo}%
This option is part of the letter-head extensions (see option
\Option{fromalign} above). It defines whether the
logo will be part of the return address.  This option can take
the standard values for simple switches, as listed in
\autoref{tab:scrlttr2.simpleSwitchValues}. Default is \PValue{false}.
%
\EndIndex{Option}{fromlogo}%

\begin{Declaration}
  \Option{addrfield}
\end{Declaration}
\BeginIndex{Option}{addrfield}%
This option defines whether an address field will be set. Default is to
use the address field. This option can take the standard values for
simple switches, as listed in
\autoref{tab:scrlttr2.simpleSwitchValues}. Default is \PValue{true}.
%
\EndIndex{Option}{addrfield}%

\begin{Declaration}
  \Option{backaddress}
\end{Declaration}
\BeginIndex{Option}{backaddress}%
This option defines whether a return address for window envelopes will
be set. Default is to use the return address. If the address field is
suppressed (see option \Option{addrfield}), there will be no return
address either. This option can take the standard values for simple
switches, as listed in \autoref{tab:scrlttr2.simpleSwitchValues}.
Default is \PValue{true}.
%
\EndIndex{Option}{backaddress}%

\begin{Declaration}
  \Option{subject}
\end{Declaration}
\BeginIndex{Option}{subject}%
This option serves two purposes: First, you can choose if your subject
should have a title, given by the \PName{subject} variable (see
\autoref{tab:scrlttr2.subjectTerm}). Second, you can choose if the
subject should be set before or after the opening. Possible values for
this option are:
\begin{labeling}[~--]{\PValue{beforeopening}}
\item[\PValue{afteropening}] set subject after opening
\item[\PValue{beforeopening}] set subject before opening
\item[\PValue{titled}] add title to subject
\item[\PValue{untitled}] do not add title to subject 
\end{labeling}
Defaults are \PValue{beforeopening} and \PValue{untitled}.
%
\EndIndex{Option}{subject}%

\begin{Declaration}
  \Option{locfield}
\end{Declaration}
\BeginIndex{Option}{locfield}%
\Class{scrlttr2} places a field with additional sender attributes next
to the address field. This can be used for bank accounts or similar.
Depending on the \Option{fromalign} option, it will also be used for the
sender logo. The width of this field may be defined within an \File{lco}
file (see \autoref{sec:lcoFile}). If the width is set to 0 in that
file, then the \Option{locfield} option can toggle between two presets
for the field width. See the explanation on the \Variable{locwidth}
pseudo length in \autoref{sec:scrlttr2.locationField}. Possible
values for this option are:
\begin{labeling}[~--]{\PValue{narrow}}
\item[\PValue{narrow}] small sender supplement field
\item[\PValue{wide}] large sender supplement field
\end{labeling}
Default is \PValue{narrow}.
%
\EndIndex{Option}{locfield}%

\begin{Declaration}
  \Option{foldmarks}
\end{Declaration}
\BeginIndex{Option}{foldmarks}%
This option activates fold marks for two or three panel folding of the
letter. The exact placement of the fold marks for three panel letter fold
depends on user settings or the \File{lco} file, resp.\ (see
\autoref{sec:lcoFile}). The folding need not result in equal sized
parts. This option can take the standard values for simple switches, as
listed in \autoref{tab:scrlttr2.simpleSwitchValues}. Default is
\PValue{true}, which implies setting the fold marks.
%
\EndIndex{Option}{foldmarks}%

\begin{Declaration}
  \Option{numericaldate}
\end{Declaration}
\BeginIndex{Option}{numericaldate}%
This option toggles between the standard, language-dependent date
presentation and a short, numerical one. \KOMAScript{} does not
provide the standard presentation. It should be defined by packages
like \Package{german}\IndexPackage{german},
\Package{babel}\IndexPackage{babel}, or
\Package{isodate}\IndexPackage{isodate}. The short, numerical
presentation will be produced by \Class{scrlttr2} itself. This option
can take the standard values for simple switches, as listed in
\autoref{tab:scrlttr2.simpleSwitchValues}. Default is
\PValue{false}, which results in standard date presentation. In the
now obsolete \Class{scrlettr} class, this was achieved using the
\Option{orgdate} option, but with opposite results.
%
\EndIndex{Option}{numericaldate}%

\begin{Declaration}
  \Option{refline}
\end{Declaration}
\BeginIndex{Option}{refline}%
With the \Class{scrlttr2} class, the head, foot, address, and 
sender attributes may extend beyond the normal type area to the left
and to the right. This option defines if that also applies to the
reference line. Normally, the reference line contains at least the date,
but it can hold additional data. Possible values for this option are:
\begin{labeling}[~--]{\PValue{narrow}}
\item[\PValue{narrow}] reference line restricted to type area
\item[\PValue{wide}] reference line corresponds to address and sender
attributes
\end{labeling}
Default is \PValue{narrow}.
%
\EndIndex{Option}{refline}%

\subsection{Format Options}
\label{sec:scrlttr2.formatingOptions}

Format options are those, which influence form or format of the 
output and do not belong to another section. You might also call them
the \emph{miscellaneous options}.

\begin{Declaration}
  \Option{draft}
\end{Declaration}
\BeginIndex{Option}{draft}%
This option toggles between the final\Index{final version} and the
draft\Index{draft version} version of a document. In particular,
enabling the \Option{draft} option activates little black boxes that
will be drawn at the end of overfull lines. For the unpracticed eye,
these boxes ease the identification of paragraphs that need manual
improvement. When the \Option{draft} option is disabled, there will be
no such boxes. This option can take the standard values for simple
switches, as listed in \autoref{tab:scrlttr2.simpleSwitchValues}.
Default is \PValue{false}, as usual. But I strongly recommend enabling
the \Option{draft} option when designing a letter, as for every other
document.
%
\EndIndex{Option}{draft}%

\subsection{The Letter Class Option Files}
\label{sec:lcoFile}

\BeginIndex{}{lco=\File{lco}}%
Normally, you would not redefine parameters like the distance between
the address field and the top edge of the paper every time you write a
letter. Instead, you would reuse a whole set of parameters for certain
occasions. It will be much the same for the letter-head and foot used on
the first page. Therefore, it is reasonable to save these settings in a
separate file. For this purpose, the \Class{scrlttr2} class offers the
\File{lco} files. The \File{lco} suffix is an abbreviation for
\emph{\emph{l}etter \emph{c}lass \emph{o}ption}.

In an \File{lco} file you can use all commands available to the document
at the time the \File{lco} file is loaded.  Additionally, it can contain
internal commands available to package writers. For \Class{scrlttr2},
these are in particular the commands \Macro{@newplength}, \Macro{@setplength},
\Macro{@addtoplength} and \Macro{addtolengthplength} (see
\autoref{sec:scrlttr2.pseudoLength}).

There are already some \File{lco} files included in the \KOMAScript{}
distribution. The \File{DIN.lco}, \File{DINmtext.lco},
\File{SNleft.lco}, and \File{SN.lco} files serve to adjust \KOMAScript{}
to different layout standards. They are well suited as templates for
your own parameter sets. The \File{KOMAold.lco} file, however, serves to
improve compatibility with the old letter class \Class{scrlettr}.
Because it contains internal commands not open to package writers, you
should not use them as a template for your own \File{lco} files. You can
find a list of predefined \File{lco} files in \autoref{tab:lcoFiles}.

\begin{Explain}
If you have defined a parameter set for a letter standard not yet
supported by \KOMAScript{}, you are explicitly invited to send this
parameter set to the \KOMAScript{} support address. Please do not forget
to include the permission for distribution under the \KOMAScript{}
license (see the \File{LEGAL.TXT} file). If you know the necessary
metrics for an unsupported letter standard, but are not able to write a
corresponding \File{lco} file yourself, you can also contact me. You
will find current addresses in the latest volume of the
\KOMAScript\textsf{-News} or in \autoref{sec:introduction.authors}.
\end{Explain}

\begin{Declaration}
  \Macro{LoadLetterOption}\Parameter{name}
\end{Declaration}
\BeginIndex{Cmd}{LoadLetterOption}%
Usually, the \File{lco} files will be loaded by the
\Macro{documentclass} command. You enter the name of the \File{lco} file
without suffix as an option. The \File{lco} file will be loaded right
after the class file.

But it is also possible to load an \File{lco} file later, or even from
within another \File{lco} file. This can be done with the
\Macro{LoadLetterOption} command, which gets the \PName{name} of the
\File{lco} file without suffix as a parameter.
\begin{Example}
You write a document containing several letters. Most of them should
comply with the German DIN standard. So you start with:
\begin{small}
\begin{verbatim}
  \documentclass{scrlttr2}
\end{verbatim}
\end{small}
But one letter should use the \File{DINmtext} variant, with the address
field placed more to the top, which results in more text fitting on the
first page. The folding will be modified so that the address field still
matches the address window in a DIN~C6/5 envelope. 
You can achieve this as follows:
\begin{small}
\begin{verbatim}
  \begin{letter}{Markus Kohm\\
      Fichtenstrae 63\\68535 Edingen-Neckarhausen}
    \LoadLetterOption{DINmtext}
    \opening{Hello,}
\end{verbatim}
\end{small}
Since construction of the page does not start before the
\Macro{opening}, it is sufficient to load the \File{lco} file before the
\Macro{opening} command. In particular, this need not be done before
\Macro{begin}\PParameter{letter}. So the changes made by loading the
\File{lco} file are local to the corresponding letter.
\end{Example}

\begin{Explain}
If an \File{lco} file is loaded via \Macro{documentclass}, it may
nevertheless take the name of an option, provided it is an option that
does not take an argument. However, it would be possible to give the
name \File{fromalign=left.lco} to an \File{lco} file. It will get
loaded every time the \Macro{documentclass} option \Option{fromalign}
is used with the value \PValue{left}. Admittedly, this is quite
academic. Of course you can use this feature only if your operating and
file system support this kind of file names. Otherwise you have to
choose another file name and add the corresponding option, if
needed.
\end{Explain}

\begin{Example}
  You do not want to enter your sender address every time, so you
  create an \File{lco} file with the necessary data, like this:
  \begin{small}
\begin{verbatim}
  \ProvidesFile{mkohm.lco}[2002/02/25 letter class option]
  \setkomavar{fromname}{Markus Kohm}
  \setkomavar{fromaddress}{Fichtenstra\ss e 63\\
                           68535 Edingen-Neckarhausen}
\end{verbatim}
  \end{small}
  Please note that the German sharp s, ``'', was entered using the
  \TeX{} macro \Macro{ss}, because right after \Macro{documentclass}
  no packages for input encoding, for example
  \Macro{usepackage}\PValue{[latin1]}\PParameter{inputenc} for Unix or
  \Macro{usepackage}\PValue{[ansinew]}\PParameter{inputenc} for
  Windows, and no language packages, like
  \Macro{usepackage}\PParameter{ngerman}\IndexPackage{ngerman} for the
  new German orthography, are loaded.
  
  But if you would always use the same input encoding, you could also
  include it into your \File{lco} file. This would look like this:
  \begin{small}
\begin{verbatim}
  \ProvidesFile{mkohm.lco}[2002/02/25 letter class option]
  \RequirePackage[latin1]{inputenc}
  \setkomavar{fromname}{Markus Kohm}
  \setkomavar{fromaddress}{Fichtenstrae 63\\
                           68535 Edingen-Neckarhausen}
\end{verbatim}
  \end{small}
  There is one problem with this usage: you cannot load this
  \File{lco} file later in your document. If you want to have letters
  with different senders in one document, you should refrain from
  loading packages in your \File{lco} file.
  
  Let us further assume that I always typeset letters using the preset
  \File{KOMAold}. Then I could add the following line to my
  \File{mkohm.lco} file:
  \begin{small}
\begin{verbatim}
  \LoadLetterOption{KOMAold}
\end{verbatim}
  \end{small}
  
  Anyway, now you can preset my sender address using
  \begin{small}
\begin{verbatim}
  \documentclass[mkohm]{scrlttr2}
\end{verbatim}
  \end{small}
\end{Example}

In \autoref{tab:lcoFiles} you find a list of all predefined \File{lco}
files. If you use a printer that has large unprintable areas on the left
or right side, you might have problems with the
\Option{SN}\IndexOption{SN} option. The Swiss standard SN~101\,130
defines the address field to be placed 8\,mm from the right paper edge,
so the headline and the sender attributes will be set with the same
small distance to the paper edge. This also applies to the reference
line when using the \Option{refline}\PValue{=wide} option (see
\autoref{sec:scrlttr2.headoptions}). If you have this kind of
problem, create your own \File{lco} file that loads \Option{SN} first
and then changes \PLength{toaddrhpos}\IndexPLength{toaddrhpos} (see
\autoref{sec:scrlttr2.addressee}) to a smaller value. Please also
reduce \PLength{toaddrwidth} accordingly.
%
\EndIndex{Cmd}{LoadLetterOption}%

\begin{table}
\centering
\begin{tabular}{lp{.7\textwidth}}
\File{lco} file & Description and features \\\hline\\[-2ex]
\Option{DIN}\IndexOption[indexmain]{DIN}%
                & parameter set for letters on A4 size paper,
                  complying with German standard DIN~676;
                  suitable for window envelopes in the sizes C4, C5, C6,
                  and C6/5 (C6 long).\\
\Option{DINmtext}\IndexOption[indexmain]{DINmtext}%
                & parameter set for letters on A4 size paper,
                  complying with DIN~676, but using an alternate layout
                  with more text on the first page;
                  only suitable for window envelopes in the sizes C6 and
                  C6/5 (C6 long).\\
\Option{KOMAold}\IndexOption[indexmain]{KOMAold}%
                & parameter set for letters on A4 size paper using a
                  layout close to the now obsolete \Class{scrlettr}
                  letter class; suitable for window envelopes in the sizes
                  C4, C5, C6, and C6/5 (C6 long);
                  some additional commands to improve compatibility with
                  obsolete \Class{scrlettr} commands are defined;
                  \Class{scrlttr2} may behave slightly different when
                  used with this \File{lco} file than with the other
                  \File{lco} files.\\
\Option{SN}\IndexOption[indexmain]{SN}%
                & parameter set for Swiss letters with address field on
                  the right side, according to SN~010\,130; suitable for
                  Swiss window envelopes in the sizes C4, C5, C6, and
                  C6/5 (C6 long).\\
\Option{SNleft}\IndexOption[indexmain]{SNleft}%
                & parameter set for Swiss letters with address field on 
                  the left side;
                  suitable for Swiss window envelopes with window on the
                  left side in the sizes C4, C5, C6, and C6/5 (C6 long).
                  \\
\end{tabular}
\caption{The predefined \File{lco} files}
\label{tab:lcoFiles}
\end{table}

\begin{Explain}
\begin{Declaration}
  \Macro{LetterOptionNeedsPapersize}%
    \Parameter{option name}\Parameter{paper size}
\end{Declaration}
\BeginIndex{Cmd}{LetterOptionNeedsPapersize}
As mentioned in \autoref{sec:scrlttr2.typeareaOptions}, there are
only parameter sets and \File{lco} files for A4 sized paper. But in
every \File{lco} file distributed with \KOMAScript{} you will find a
\Macro{LetterOptionNeedsPapersize} command so that you will be warned
when using another \PName{paper size}. The first argument is the name of
the \File{lco} file without the ``\File{.lco}'' suffix. Second argument
is the paper size the \File{lco} file is designed for.

If several \File{lco} files are loaded, the 
\Macro{LetterOptionNeedsPapersize} command can be contained in each of
them, but the \Macro{opening}
command will only check the last given \PName{paper size}. As shown in
the following example, an experienced user can thus easily write
\File{lco} files with parameter sets for other paper sizes. If you do
not plan to set up \File{lco} files yourself, you may just forget about
this option and skip the example.

\begin{Example}
Supposed you use A5 sized paper in normal, i.\,e.\ upright or
portrait, orientation for your letters. We further assume that you want
to put them into standard C6 window envelopes. Then, the position of the
address field would be the same as for a DIN standard letter on A4 sized
paper. The main difference is that A5 paper needs only one fold. So you
want to disable the upper and lower fold marks. The easiest way to
achieve this is to place the marks outside the paper area.
  \begin{small}
\begin{verbatim}
  \ProvidesFile{paper=a5.lco}[2002/05/02 letter class option]
  \LetterOptionNeedsPapersize{paper=a5}{a5}
  \@setplength{tfoldmarkvpos}{\paperheight}
  \@setplength{bfoldmarkvpos}{\paperheight}
\end{verbatim}
  \end{small}
Besides, the placement of the foot must be adjusted. It is left to the
reader to find an appropriate value. When using such an \File{lco} file,
you must only take care that other \File{lco} file options, like
\File{SN}, are declared before the paper size, i.\,e.\ before loading
``\File{paper=a5.lco}''. This seems too complicated? Only before you
used it the first time. Anyway, how often do you write letters not using
your standard format?
\end{Example}
%
\EndIndex{Cmd}{LetterOptionNeedsPapersize}
\end{Explain}

By the way, the \File{DIN} \File{lco} file will always be loaded as the
first \File{lco} file. This ensures that all pseudo lengths will have
more or less reasonable default values.

Please note that it is not possible to use \Macro{PassOptionsToPackage}
to pass options to packages from within an \File{lco} file that have
already been loaded by the class. Normally, this only applies to the
\Package{typearea}, \Package{scrlfile}, and \Package{keyval} packages.
%
\EndIndex{}{lco=\File{lco}}%

\section{General Document Properties}
\label{sec:scrlttr2.general}

Some document properties aren't assigned to a certain part of the
document such as the letter-head or the letter body. Several of
these properties have already been mentioned in
\autoref{sec:scrlttr2.options}.


\subsection{Font Selection}
\label{sec:scrlttr2.font}

\BeginIndex{}{font style}\BeginIndex{}{font size}%
\begin{Explain}
Commands for defining, extending and querying the font of a specific
element can be found~\ref{sec:maincls.font}. These commands work exactly
the same in \Class{scrlttr2}. The elements which can be influenced in
this way are listed in \autoref{tab:scrlttr2.elementsWithoutText}.
%
\begin{table}
  \centering%
  \begin{tabular}{lp{.6\linewidth}}
    Element & Description \\\hline\\[-2ex]
    \FontElement{backaddress}\IndexFontElement[indexmain]{backaddress}
    & \raggedright return address for a window envelope
    \tabularnewline[.75ex]
    \FontElement{descriptionlabel}%
    \IndexFontElement[indexmain]{descriptionlabel}
    & \raggedright label, i.e. the optional argument of
    \Macro{item}, in a \Environment{description} environment
    \tabularnewline[.75ex]
    \FontElement{fromaddress}\IndexFontElement[indexmain]{fromaddress}
    & \raggedright sender's address in the letter-head
    \tabularnewline[.75ex]
    \FontElement{fromname}\IndexFontElement[indexmain]{fromname}
    & \raggedright sender's address in the letter-head if different
    from \FontElement{fromaddress}
    \tabularnewline[.75ex]
    \FontElement{pagefoot}\IndexFontElement[indexmain]{pagefoot}
    & \raggedright in most cases the footer, sometimes the
    header of a page
    \tabularnewline[.75ex]
    \FontElement{pagehead}\IndexFontElement[indexmain]{pagehead}
    & \raggedright in most cases the header, sometimes the footer
    of page
    \tabularnewline[.75ex]
    \FontElement{pagenumber}\IndexFontElement[indexmain]{pagenumber}
    & \raggedright page number in the footer or header which is
    inserted with \Macro{pagemark}
    \tabularnewline[.75ex]
    \FontElement{subject}\IndexFontElement[indexmain]{subject}
    & \raggedright subject in the opening of the letter
    \tabularnewline[.75ex]
    \FontElement{title}\IndexFontElement[indexmain]{title}
    & \raggedright headline in the opening of the letter
    \tabularnewline[.75ex]
  \end{tabular}
  \caption{Alphabetical list of the elements, whose font can be
   changed in \Class{scrlttr2} using the commands \Macro{setkomafont} and
    \Macro{addtokomafont}}
  \label{tab:scrlttr2.elementsWithoutText}
\end{table}
\end{Explain}
%
\EndIndex{}{font style}\EndIndex{}{font size}%


\subsection{Page Style}
\label{sec:scrlttr2.pageStyle} One of the general properties of a
document is the page style. Please refer also the
\autoref{sec:maincls.pageStyle} and \autoref{cha:scrpage}.

\begin{Declaration}
\Macro{pagestyle}\PParameter{empty}\\
\Macro{pagestyle}\PParameter{plain}\\
\Macro{pagestyle}\PParameter{headings}\\
\Macro{pagestyle}\PParameter{myheadings}\\
\Macro{thispagestyle}\Parameter{local page style}
\end{Declaration}
\BeginIndex{Cmd}{pagestyle}%
\BeginIndex{Cmd}{thispagestyle}%
\BeginIndex{Pagestyle}{empty}%
\BeginIndex{Pagestyle}{plain}%
\BeginIndex{Pagestyle}{headings}%
\BeginIndex{Pagestyle}{myheadings}%
In letters written with \Class{scrlttr2} there are four different
page styles.
\begin{description}
\item[empty] is the page style, in which the header and footer of
  subsequent pages (all pages apart from the first) are completely
  empty. This page style is also used for the first page, because
  header and footer of this page are set using the macro
  \Macro{opening}.
  
\item[plain] is the page style with only page numbers in the header or
  footer on subsequent pages. The placement of these page numbers is
  determined by the option \Option{pagenumber} (see
  \autoref{sec:scrlttr2.layout}).

\item[headings] is the page style for automatic page headings of
  subsequent pages. The inserted marks are the sender's name from the
  variable \Variable{fromname}\IndexVariable{fromname} and the subject
  from the variable \Variable{subject}\IndexVariable{subject} (see
  \autoref{sec:scrlttr2.firstHead} and
  \autoref{sec;scrlttr2.titleSubject}). At which position these
  marks and the page numbers are placed depends on the option
  \Option{pagenumber} (see \autoref{sec:scrlttr2.layout}).  Apart
  from that, the author can change these marks after \Macro{opening}
  manually.
\item[myheadings] is the page style for manual page headings of
  subsequent pages. This is very similar to \PValue{headings}, but
  here the marks are set by the author using the commands
  \Macro{markboth}\IndexCmd{markboth} and
  \Macro{markright}\Index{markright}.
\end{description}

Page styles are also influenced by the option
\Option{headsepline}\IndexOption{headsepline} or
\Option{footsepline}\IndexOption{footsepline} (see
\autoref{sec:scrlttr2.layout}). The page style beginning with
the current page is switched with \Macro{pagestyle}. In contrast,
\Macro{thispagestyle} changes only the page style of the current
page. The letter class itself uses
\Macro{thispagestyle}\PParameter{empty} within
\Macro{opening}\IndexCmd{opening} for the first page of the
letter.
%
\EndIndex{Cmd}{pagestyle}%
\EndIndex{Cmd}{thispagestyle}%
\EndIndex{Pagestyle}{empty}%
\EndIndex{Pagestyle}{plain}%
\EndIndex{Pagestyle}{headings}%
\EndIndex{Pagestyle}{myheadings}%

\BeginIndex[indexother]{}{font style}%
For changing the font style of headers or footers you should use the
user interface described in \autoref{sec:maincls.font}.  For
header and footer the same element is used which you can name either
\FontElement{pagehead}\IndexFontElement{pagehead} or
\FontElement{pagefoot}\IndexFontElement{pagefoot}. The element for the
page number within the header or footer is named
\FontElement{pagenumber}\IndexFontElement{pagenumber}.  Default
settings are listed in \autoref{tab:maincls.defaultFontsHeadFoot}.
Please have also a look at the example in
\autoref{sec:maincls.pageStyle}.
%
\EndIndex[indexother]{}{font style}%

\begin{Declaration}
  \Macro{clearpage}\\
  \Macro{cleardoublepage}\\
  \Macro{cleardoublestandardpage}\\
  \Macro{cleardoubleplainpage}\\
  \Macro{cleardoubleemptypage}
\end{Declaration}%
\BeginIndex{Cmd}{clearpage}%
\BeginIndex{Cmd}{cleardoublepage}%
\BeginIndex{Cmd}{cleardoublestandardpage}%
\BeginIndex{Cmd}{cleardoubleplainpage}%
\BeginIndex{Cmd}{cleardoubleemptypage}%
Please refer to \autoref{sec:maincls.pageStyle}. The function
of \Macro{cleardoublepage} in \Class{scrlttr2} depends on the
option \Option{cleardoublepage} which is described in more detail
in \autoref{sec:scrlttr2.layout}.
%
\EndIndex{Cmd}{clearpage}%
\EndIndex{Cmd}{cleardoublepage}%
\EndIndex{Cmd}{cleardoublestandardpage}%
\EndIndex{Cmd}{cleardoubleplainpage}%
\EndIndex{Cmd}{cleardoubleemptypage}%



\subsection{Variables}
\label{sec:scrlttr2.variables}

\BeginIndex{}{Variables}%
Apart from options, commands, environments, counters and lengths
additional elements have already been introduced in \KOMAScript{}.
A typical property of an element is the font style and the option
to change it (see \autoref{sec:maincls.font}). At this point
we now are going  to introduce variables. Variables have a name by
which they are called and they have a content. The content of a
variable can be set independently from time and location of the
actual usage. The main difference between a command and a variable
is that a command usually triggers an action whereas a variable
only consist of plain text. Furthermore a variable can have an
additional description, which can be set and issued.

This section only gives a short introduction to the term variable.
The following examples have no special meaning. More detailed
examples can be found in the explanation of predefined variables
of the letter class in the following sections. An overview of all
variables is given in \autoref{tab:scrlttr2.variables}.

\begin{table}
\centering
\begin{tabular}{lp{.6\linewidth}}
Variable & Bedeutung \\\hline\\[-2ex]
\Variable{backaddress} & return address for window envelopes \\
\Variable{backaddressseparator} & separator within the return address \\
\Variable{ccseparator} & separator between title of additional addressees and additional addressees \\
\Variable{customer} & customer number \\
\Variable{date} & date \\
\Variable{emailseparator} & separator between e-mail name and e-mail address\\
\Variable{enclseparator} & separator between title of enclosure and enclosures \\
\Variable{faxseparator} & separator between title of fax and fax number \\
\Variable{fromaddress} & sender's address without its name \\
\Variable{frombank} & sender's bank account \\
\Variable{fromemail} & sender's e-mail \\
\Variable{fromfax} & sender's fax number \\
\Variable{fromlogo} & commands for inserting the sender's logo \\
\Variable{fromname} & complete name of the sender \\
\Variable{fromphone} & sender's telephone number \\
\Variable{fromurl} & one url of the sender \\
\Variable{invoice} & invoice number\\
\Variable{location} & more details of the sender \\
\Variable{myref} &  sender's reference \\
\Variable{place} & place \\
\Variable{placeseparator} & separator between place and date \\
\Variable{phoneseparator} & separator between title of telephone and telephone number \\
\Variable{signature} & signature beneath the ending of the letter \\
\Variable{specialmail} & special mail \\
\Variable{subject} & subject \\
\Variable{subjectseparator} & separator between title of subject and subject \\
\Variable{title} & letter title \\
\Variable{toname} & complete name of addressee \\
\Variable{toaddress} & address of addressee without its name \\
\Variable{yourmail} & date of addressee's mail \\
\Variable{yourref} & addressee's reference \\
\end{tabular}
\caption{Alphabetical list of all supported variables in
\Class{scrlttr2}} \label{tab:scrlttr2.variables}
\end{table}


\begin{Declaration}
  \Macro{newkomavar}\OParameter{description}\Parameter{name}\\
  \Macro{newkomavar*}\OParameter{description}\Parameter{name}\\
  \Macro{addtoreffields}\Parameter{name}
\end{Declaration}
\BeginIndex{Cmd}{newkomavar}\BeginIndex{Cmd}{newkomavar*}%
\BeginIndex{Cmd}{addtoreffields}%
With \Macro{newkomavar} a new variable is defined. This variable
is addressed via \PName{name}. As an option you can define a
\PName{description} for the variable \PName{name}. Using the
command \Macro{addtoreffields} you can add the variable
\PName{name} to the reference fields (see
\autoref{sec:scrlttr2.refLine}). The \PName{description} and
the content of the variable are added at the end of the reference
fields. The starred version \Macro{newkomavar*} is similar to the
one without star with a subsequent call of the command
\Macro{addtoreffields}. Thus, the starred version automatically
adds the variable to the reference fields.
\begin{Example}
  Suppose you need an additional field for a direct dialling. You
  can define this field either with
  \begin{small}
\begin{verbatim}
  \newkomavar[Direct dialling]{myphone}
  \addtoreffields{myphone}
\end{verbatim}
  \end{small}
  or more concise with
  \begin{small}
\begin{verbatim}
  \newkomavar*[direct dialling]{myphone}
\end{verbatim}
  \end{small}

\end{Example}
When you define a variable for the reference fields you should
always give them a description.
%
\EndIndex{Cmd}{newkomavar}\EndIndex{Cmd}{newkomavar*}%
\EndIndex{Cmd}{addtoreffields}%


\begin{Declaration}
  \Macro{setkomavar}%
    \Parameter{name}\OParameter{description}\Parameter{content}\\
  \Macro{setkomavar*}\Parameter{name}\Parameter{description}
\end{Declaration}
\BeginIndex{Cmd}{setkomavar}\BeginIndex{Cmd}{setkomavar*}%
With the command \Macro{setkomavar} you determine the
\PName{content} of the variable \PName{name}. Using an optional
argument you can at the same time  change  the \PName{description}
of the variable. In contrast, \Macro{setkomavar*} can only set the
\PName{description} of the variable \PName{name}.
\begin{Example}
  Suppose you have defined a direct dialling as mentioned above
  and you now want to set the content. You write:
  \begin{small}
\begin{verbatim}
  \setkomavar{myphone}{-\,11}
\end{verbatim}
  \end{small}
  In addition, you want to replace the term ``direct dialling''
  with ``Connexion''. Thus you add the description
  \begin{small}
\begin{verbatim}
  \setkomavar*{myphone}{Connexion}
\end{verbatim}
  \end{small}
  or you can put both in one command:
  \begin{small}
\begin{verbatim}
  \setkomavar{myphone}[Connexion]{-\,11}
\end{verbatim}
  \end{small}
\end{Example}
By the way: You may delete the content of a variable using an empty
\PName{content} argument. You can also delete the description using an
empty \PName{description} argument.
\begin{Example}
  Suppose you have defined a direct dialling as mentioned above and
  you now don't want a description to be set. You write:
  \begin{small}
\begin{verbatim}
  \setkomavar*{myphone}{}
\end{verbatim}
  \end{small}
  You can combine this with the definition of the content:
  \begin{small}
\begin{verbatim}
  \setkomavar{myphone}[]{-\,11}
\end{verbatim}
  \end{small}
  So you may setup the content and delete the description using only
  one command.
\end{Example}
%
\EndIndex{Cmd}{setkomavar}\EndIndex{Cmd}{setkomavar*}%


\begin{Declaration}
  \Macro{usekomavar}\OParameter{command}\Parameter{name}\\
  \Macro{usekomavar*}\OParameter{command}\Parameter{name}
\end{Declaration}
\BeginIndex{Cmd}{usekomavar}\BeginIndex{Cmd}{usekomavar*}%
In\ChangedAt{v2.9i}{\Class{scrlttr2}} some cases it is necessary that
the user can access the content or the description of a variable. This
is specially important when you have defined a variable which is not
added to the reference fields. Using the command \Macro{usekomavar} you
have access to the content of the variable \PName{name} whereas the
starred version \Macro{usekomavar*} gives you the description.

\begin{Explain}
  The commands \Macro{usekomavar} and \Macro{usekomavar*} are, similar
  to all commands where a starred version or an optional argument
  exists, not fully expandable. Nevertheless if used within
  \Macro{markboth}\IndexCmd{markboth},
  \Macro{markright}\IndexCmd{markright} or similar commands you
  needn't insert a \Macro{protect}\IndexCmd{protect} before using
  them.  Of course this is also true in \Package{scrpage2} for
  \Macro{markleft}\IndexCmd{markleft}. But they couldn't be used at
  commands like \Macro{MakeUppercase}\IndexCmd{MakeUppercase}.
  \Macro{MakeUppercase}\PParameter{\Macro{usekomavar}\Parameter{name}}
  would result in \Macro{usekomavar}\Parameter{NAME}. To avoid this
  problem you may use commands like \Macro{MakeUppercase} as optional
  argument of \Macro{usekomavar} or \Macro{usekomavar*}. So you'll get
  the upper case content of a variable using
  \Macro{usekomavar}\PValue{[\Macro{MakeUppercase}]}\Parameter{name}.
\end{Explain}
%
\EndIndex{Cmd}{usekomavar}\EndIndex{Cmd}{usekomavar*}%
%
\EndIndex{}{variables}

\begin{Declaration}
  \Macro{ifkomavarempty}\Parameter{name}\Parameter{true}\Parameter{false}\\
  \Macro{ifkomavarempty*}\Parameter{name}\Parameter{true}\Parameter{false}
\end{Declaration}
\BeginIndex{Cmd}{ifkomavarempty}%
With\ChangedAt{v2.9i}{\Class{scrlttr2}} these commands you may check
wether or not the expanded contents or description of a variable is
empty. The \PName{true} argument will be executed if the contents or
description is empty. Otherwise the \PName{false} argument will be
executed. The variant with star sign handles the description of a
variable, the variant without star the contents.

\begin{Explain}
  Maybe it is important to know, that the contents or description of
  the variable will be expanded using \Macro{edef}. If this results in
  spaces or unexpandable macros like \Macro{relax}, it is not
  empty. This is even true, if the use of the variable would not
  result in any output.
  
  Both variants of the command must not be used at the argument of
  \Macro{MakeUppercase}\IndexCmd{MakeUppercase} or commands, which
  have similar effects to their arguments. See the description of
  \Macro{usekomavar} above for more information about using commands
  like \Macro{usekomavar} or \Macro{ifkomavarempty} at the argument of
  \Macro{MakeUppercase}. But they are robust enough to be used at the
  argument of e.g.  \Macro{markboth} or \Macro{footnote}.
\end{Explain}


\subsection{The Pseudo Lengths}
\label{sec:scrlttr2.pseudoLength}

\begin{Explain}
  \TeX{} works with a fixed number of registers. There are registers
  for tokens, for boxes, for counters, for skips and for dimensions.
  Overall there are 256 for each of them. For \LaTeX{} lengths, which
  are addressed with \Macro{newlength} skip registers are used. If all
  of these registers are in use you can not define additional lengths.
  The letter class \Class{scrlttr2} only for the first page would use
  up more than 20 of such registers. \LaTeX{} itself already uses 40
  of these registers. The \Package{typearea} package needs some of
  them too. Thus approximately a quarter of the precious registers is
  already in use. That's the reason why lengths specific to letters in
  \Class{scrlttr2} are defined with macros instead of lengths. The
  drawback of this is that computations withs macros is somewhat more
  complicated than with real lengths.
\end{Explain}

\begin{Declaration}
  \Macro{@newplength}\Parameter{name}
\end{Declaration}
\BeginIndex{Cmd}{@newplength}%
This command defines an new pseudo length. This new pseudo length
can clearly identified with its \PName{name}. It is made sure that
every \PName{name} can only be given once.

Since the user in general doesn't define its own pseudo lengths it
is not intended as a user command. Thus, it can not be used within
a document, but for example within a \File{lco} file.
%
\EndIndex{Cmd}{@newplength}%

\begin{Declaration}
  \Macro{useplength}\Parameter{name}
\end{Declaration}
\BeginIndex{Cmd}{useplength}%
Using this command you can access the value of the pseudo length
with the given \PName{name}. This is the only user command in
connection with pseudo lengths. Of course this command can also be
used with a \File{lco} file.
%
\EndIndex{Cmd}{useplength}%

\begin{Declaration}
  \Macro{setlengthtoplength}%
    \OParameter{factor}\Parameter{length}\Parameter{pseudo length}\\
  \Macro{addtolengthplength}%
    \OParameter{factor}\Parameter{length}\Parameter{pseudo length}
\end{Declaration}
\BeginIndex{Cmd}{setlengthtoplength}%
\BeginIndex{Cmd}{addtolengthplength}%
\begin{Explain}%
While you can combine a length with a factor this is not possible
with pseudo lengths. Suppose you have a length \Macro{test} with
the value 2\Unit{pt}, then \texttt{3\Macro{test}} gives you the
value 6\Unit{pt}. Using pseudo lengths instead
\texttt{3\Macro{useplength}\PParameter{test}} would give you
32\Unit{pt}. This is especially annoying if you want a real
\PName{length} assign the value of a \PName{pseudo length}.
\end{Explain}
Using the command \Macro{setlengthtoplength} you can assign a
multiple of a \PName{pseudo length} to a real \PName{length}.
Instead of putting the \PName{factor} in front of the
\PName{pseudo length} it is given as an optional argument. You
should also use this command when you want to assign a negative
value of a \PName{pseudo length} to a \PName{length}. In this case
you can either use a minus sign or \PValue{-1} as the
\PName{factor}. The command \Macro{addtolengthplength} works very
similar to that. It adds a multiple of \PName{pseudo length} to
\PName{length}.
%
\EndIndex{Cmd}{setlengthtoplength}%
\EndIndex{Cmd}{addtolengthplength}%

\begin{Declaration}
  \Macro{@setplength}%
    \OParameter{factor}\Parameter{pseudo length}\Parameter{value}\\
  \Macro{@addtoplength}%
    \OParameter{factor}\Parameter{pseudo length}\Parameter{value}
\end{Declaration}
\BeginIndex{Cmd}{@setplength}%
\BeginIndex{Cmd}{@addtoplength}%
Using the command \Macro{@setplength} you assign a multiple of a
\PName{value} to a \PName{pseudo length}. The \PName{factor} is
given as an optional argument.
The command \Macro{@addtoplength}
adds the \PName{value} to a \PName{pseudo length}. For assigning
or adding the multiple of \PName{pseudo length} to another pseudo
length the command \Macro{useplength} is used within \PName{value}.
To substract the value of a \PName{pseudo length} from another
\PName{pseudo length} a minus sign or \PValue{-1} as
\PName{factor} is used.

Since the user in general doesn't define its own pseudo lengths it
is not intended as a user command. Thus, it can not be used within
a document, but for example within a \File{lco} file.
%
\EndIndex{Cmd}{@setplength}%
\EndIndex{Cmd}{@addtoplength}%



\subsection{The General Structure of a Letter Document}
\label{sec:scrlttr2.document}

The general structure of a letter document differs somewhat from
the structure of a normal document. Whereas a book document in
general contains only one book, a letter document can contain
several letters. As illustrated in
\autoref{fig:scrlttr2.document} a letter document consists of a
preamble, the individual letters and the closing.

The preamble comprises all settings that in general concern all
letters. Most of them can be overwritten in the settings of the
individual letters. The only setting which can not be changed within a
single letter is the font size (see option \Option{fontsize} in
\autoref{sec:scrlttr2.fontOptions}).  General settings such as the
loading of packages and the setting of options should be placed before
\Macro{begin}\PParameter{document} only. All settings that comprise
the setting of variables or other text features should be done after
\Macro{begin}\PParameter{document}. This is particularly recommend
when the \Package{babel} package\IndexPackage{babel} (see
\cite{package:babel}) is used or language dependend variables of
\Class{scrlttr2} are to be changed.

The closing usually consists only of the standard closing for the
end of a document. Of course you can also insert additional
comments at this point.

\begin{figure}
\centering\small\setlength{\fboxsep}{1.5ex}
\fbox{\parbox{.667\linewidth}{\raggedright%
    \Macro{documentclass}\OParameter{\dots}\PParameter{scrlttr2}\\
    \dots\\
    {\centering\emph{Settings for all letters}\\}
    \dots\\
    \Macro{begin}\PParameter{document}\\
    \dots\\
    {\centering\emph{Settings for all letters}\\}
    \dots\\
  }}\\
\fbox{\parbox{.667\linewidth}{\raggedright%
    \Macro{begin}\PParameter{letter}\Parameter{addressee}\\
    \dots\\
    {\centering\emph{Content of the individual letter}\\}
    \dots\\
    \Macro{end}\PParameter{letter}\\
  }}\\
\parbox{.667\linewidth}{\raggedright\vspace{-.5ex}\vdots\vspace{1ex}}\\
\fbox{\parbox{.667\linewidth}{\raggedright%
    \Macro{end}\PParameter{document}\\
  }}\\
\caption{General structure of a letter document with several
individual letters (the structure of a single letter is shown in
 \autoref{fig:scrlttr2.letter})}
\label{fig:scrlttr2.document}
\vspace{2\abovecaptionskip}
\fbox{\parbox{.667\linewidth}{\raggedright%
    \Macro{begin}\PParameter{letter}%
      \OParameter{Optionen}\Parameter{addressee}\\
    \dots\\
    {\centering\emph{Settings for this letter}\\}
    \dots\\
    \Macro{opening}\Parameter{opening}\\
  }}\\
\fbox{\parbox{.667\linewidth}{\raggedright%
    \dots\\
    {\centering\emph{letter text}\\}
    \dots\\
  }}\\
\fbox{\parbox{.667\linewidth}{\raggedright%
    \Macro{closing}\Parameter{closing}\\
    \Macro{ps}\\
    \dots\\
    {\centering\emph{postscript}\\}
    \dots\\
    \Macro{encl}\Parameter{enclosures}\\
    \Macro{cc}\Parameter{additional addressees}\\
    \Macro{end}\PParameter{letter}\\
  }}\\
\caption{General structure of a single letter within a letter
document (see also \autoref{fig:scrlttr2.document})}
\label{fig:scrlttr2.letter}
\end{figure}

As shown in \autoref{fig:scrlttr2.letter} every single letter
itself consists of an introduction, the letter body and the
closing. In the introduction all settings for only this letter are
defined. It is important that this introduction always ends with
\Macro{opening}. Similarily the closing starts with
\Macro{closing}. If needed both arguments \PName{opening} and
\PName{closing} can be left empty. Nevertheless both commands have
to be used and must have an argument.

\begin{Explain}
There are further settings that can be changed between the
individual letters. These settings have an effect on all
subsequent letters. For reasons of maintainability of your letter
documents it is not recommended to use further general settings
with limited validity between the letters.
\end{Explain}

As already mentioned you can use all settings in the preamble of a
letter document in the preamble of the individual letters apart
from the font size. Therefore you will not find more detailed
explanations for the possible settings at this point. Please refer
to \autoref{sec:scrlttr2.startLetter}.


\section{The Letter Declaration}
\label{sec:scrlttr2.startLetter}

The letter declaration gives all settings for the letter itself as well
as for the first page of the body. The first page consists of more than just the
prelims of the letter; it consists of several different parts.

\subsection{The Letter-Head}
\label{sec:scrlttr2.firstHead}

The term letter-head here refers to all of the sender's data
and is printed above the addressee's address. It usually is expected to
have all this set via the pagestyle setting. The earlier version of letterclass
\Class{scrlettr} worked that way. But with \Class{scrlttr2}, the letter-head has gotten
independent of the pagestyle setting and is run by the command \Macro{opening}.
% Fuellmaterial
\iftrue
The position of the letter-head is absolute and independent of the type
area. In fact the first page of a letter, that page that holds the letter-head,
is set by \PValue{empty}.
\fi
% Ende des Fuellmaterials

\begin{Declaration}
  \PLength{firstheadvpos}
\end{Declaration}
\BeginIndex{PLength}{firstheadvpos}%
The pseudolength \PLength{firstheadvpos} gives the distance between the top of
the sheet and the letter-head. This value is set differently in the predefined
\File{lco}-files. A typical value is 8\Unit{mm}.
%
\EndIndex{PLength}{firstheadvpos}

\begin{Declaration}
  \PLength{firstheadwidth}
\end{Declaration}
\BeginIndex{PLength}{firstheadwidth}%
The pseudolength \PLength{firstheadwidth} gives the width of the
letter-head. This value is set differently in the predefined
\File{lco}-files. While this value usually depends on the paperwidth and the
distance between the left side of the sheet and the address' field, it was
the type area width in \Option{KOMAold}.
%
\EndIndex{PLength}{firstheadwidth}%

\begin{Declaration}
  \Variable{fromname}\\
  \Variable{fromaddress}\\
  \Variable{fromphone}\\
  \Variable{fromfax}\\
  \Variable{fromemail}\\
  \Variable{fromurl}\\
  \Variable{fromlogo}
\end{Declaration}
\BeginIndex{Variable}{fromname}%
\BeginIndex{Variable}{fromaddress}%
\BeginIndex{Variable}{fromphone}%
\BeginIndex{Variable}{fromfax}%
\BeginIndex{Variable}{fromemail}%
\BeginIndex{Variable}{fromurl}%
\BeginIndex{Variable}{fromlogo}%
%
These variables give all statements concerning the sender necessary to create
the letter-head. Which variable will be used to build the letter-head in the
end can be chosen by use of the letter-head extensions (see option
\Option{fromalign} in \autoref{sec:scrlttr2.headoptions}) and the options
given there. The variables \Variable{fromname}, and \Variable{fromaddress},
and \Variable{fromlogo} will be set in the letter-head without their label;
the variables \Variable{fromphone}, \Variable{fromfax}, \Variable{fromemail}
and \Variable{fromurl} will be set with it's label. The labels are taken from
\autoref{tab:scrlttr2.fromTerm}.
%
\begin{table}
\centering
\begin{tabular}{ll}
name                 & label \\\hline\\[-2ex]
\Variable{fromemail} & \Macro{usekomavar*}\PParameter{emailseparator}%
                       \texttt{\%} \\ & \texttt{\quad}%
                       \Macro{usekomavar}\PParameter{emailseparator}
                       \\
\Variable{fromfax}   & \Macro{usekomavar*}\PParameter{faxseparator}%
                       \texttt{\%} \\ & \texttt{\quad}%
                       \Macro{usekomavar}\PParameter{faxseparator} \\
\Variable{fromname}  & \Macro{headfromname} \\
\Variable{fromphone} & \Macro{usekomavar*}\PParameter{phoneseparator}%
                       \texttt{\%} \\ & \texttt{\quad}%
                       \Macro{usekomavar}\PParameter{phoneseparator}
                       \\
\Variable{fromurl}   & \Macro{usekomavar*}\PParameter{urlseparator}%
                       \texttt{\%} \\ & \texttt{\quad}%
                       \Macro{usekomavar}\PParameter{urlseparator}
                       \\
\end{tabular}
\caption{The sender's predefined labels for the letter-head}
\label{tab:scrlttr2.fromTerm}
\end{table}

An important hint concerns the sender's address. Within the sender's address,
parts such as Street, P.O.~Box, State, Country etc, are separated with a 
double backslash. Depending on how the sender's address is used this double
backslash will be interpreted differently and therefore not strictly as a line
break. Paragraphs, vertical distances and the like usually aren't allowed within
the sender's address declaration. One has to have very good knowledge of
\Class{scrlttr2} to use things like those mentioned above, intelligently.

It's possible, by the way, to load an external picture to use it as a logo. In
this case then put the content of \Variable{fromlogo} to a
\Macro{includegraphics}-command. The corresponding package (see
\cite{package:graphics}) of course has to be given with the letter declaration
(see \autoref{sec:scrlttr2.document}).
%
\EndIndex{Variable}{fromname}%
\EndIndex{Variable}{fromaddress}%
\EndIndex{Variable}{fromphone}%
\EndIndex{Variable}{fromfax}%
\EndIndex{Variable}{fromemail}%
\EndIndex{Variable}{fromurl}%
\EndIndex{Variable}{fromlogo}%

\begin{Declaration}
  \Variable{phoneseparator}\\
  \Variable{faxseparator}\\
  \Variable{emailseparator}\\
  \Variable{urlseparator}
\end{Declaration}
\BeginIndex{Variable}{phoneseparator}%
\BeginIndex{Variable}{faxseparator}%
\BeginIndex{Variable}{emailseparator}%
\BeginIndex{Variable}{urlseparator}%
With these variables, hyphens are defined. If applicable they are used with the
sender's data in the letter-head (see \autoref{tab:scrlttr2.fromTerm}). As
a feature, they are labeled and used in the sender's details
of the letter-head. To look up the predefined labels 
and their contents, see \autoref{tab:scrlttr2.fromSeperator}.
%
% table moved in following paragraph (JUM) >>>
%
\EndIndex{Variable}{phoneseparator}%
\EndIndex{Variable}{faxseparator}%
\EndIndex{Variable}{emailseparator}%
\EndIndex{Variable}{urlseparator}%


\begin{Declaration}
  \Macro{firsthead}\Parameter{construction}
\end{Declaration}
\BeginIndex{Cmd}{firsthead}%
Mostly \Class{scrlttr2} and its variables offer enough possibilities to create
a letter-head. In very rare situations one may wish to have more freedom to
create. In those situations one will have to do without predefined
letter-heads, which could have been chosen via options. Instead one is to
create freely. Therefore one has to define the preferred \PName{construction}
with the command \Macro{firsthead}. Within \Macro{firsthead} and with the help
of the \Macro{parbox}-command (see \cite{latex:usrguide}) one can set several
boxes side by side or one underneath the other. An advanced user will thus be
able to create a letter-head on his own. And doing this of course the
\PName{construct} may use varibles with the help of \Macro{usekomavar}.
%
% <<< table of previous paragraph
\begin{table}
\centering
\begin{tabular}{lll}
name                      & label & content \\\hline\\[-2ex]
\Variable{emailseparator} & \Macro{emailname} & \texttt{:\~} \\
\Variable{faxseparator}   & \Macro{faxname}   & \texttt{:\~} \\
\Variable{phoneseparator} & \Macro{phonename} & \texttt{:\~} \\
\Variable{urlseparator}   & \Macro{wwwname}   & \texttt{:\~} \\
\end{tabular}
\caption{predefined labels and contents of hyphens for sender's datas in the
  letter-head}
\label{tab:scrlttr2.fromSeperator}
\end{table}
%
\EndIndex{Cmd}{firsthead}%


\subsection{The Footer}
\label{sec:scrlttr2.firstFoot}
As the first page holds a letter-head of its own it holds a footer
of its own too. And, same as with the letter-head, it will be printed independent of the
pagestyle settings but with the use of \Macro{opening}.

\begin{Declaration}
  \PLength{firstfootvpos}
\end{Declaration}
\BeginIndex{PLength}{firstfootvpos}%
%
This pseudolength gives the distance between the footer and the upper
border of the sheet. This value is set different in the predefined
\File{lco}-files. Also it takes care of preventing text jutting into the
footer area. If needed, it can help to shorten the textheight on the first page
using \Macro{enlargethispage}.
Likewise and if it is needed the textheight can
be extended with help of the option \Option{enlargefirstpage}. This way, the
distance between text area and the first page's footer can be reduced to
the value \Length{footskip}. See also \autoref{sec:scrlttr2.typeareaOptions}.
%
\EndIndex{PLength}{firstfootvpos}%


\begin{Declaration}
  \PLength{firstfootwidth}
\end{Declaration}
\BeginIndex{PLength}{firstfootwidth}%
This pseudolength gives the width of the letter's firstpage footer. The
value is set in dependency of the pseudolength \PLength{firstheadwidth} in the
\File{lco}-files.
%
\EndIndex{PLength}{firstfootwidth}%


\begin{Declaration}
  \Macro{firstfoot}\Parameter{construction}
\end{Declaration}
\BeginIndex{Cmd}{firstfoot}%
The first page's footer is preset to empty. But with the
\Macro{firstfoot} command it is possible to give definitions the same
way as with defining the letter-head with \Macro{firsthead}.
\begin{Example}
  As the first page's footer, you may want to set the content of the variable
  \Variable{bank} (the bank account). The double backslash shall be exchanged
  with a comma at the same time:
  \begin{small}
\begin{verbatim}
  \firstfoot{%
    \parbox[b]{\linewidth}{%
      \centering\def\\{, }\usekomavar{frombank}%
    }%
  }
\end{verbatim}
  \end{small}
  For the hyphen you might define a varible of your own if you like. Consider
  that has been left to the reader as an exercise.
  
  Nowadays it has become very common to create a proper footer to have
  some balance to the letter-head. This can be done like this:
  \begin{small}
\begin{verbatim}
  \firstfoot{%
    \parbox[t]{\textwidth}{\footnotesize
      \begin{tabular}[t]{l@{}}%
        \multicolumn{1}{@{}l@{}}{partners:}\\
        Jim Smith\\
        Russ Mayer
      \end{tabular}%
      \hfill
      \begin{tabular}[t]{l@{}}%
        \multicolumn{1}{@{}l@{}}{Manager:}\\
        Jane Fonda\\[1ex]
        \multicolumn{1}{@{}l@{}}{Court Of Jurisdiction:}\\
        Great Plains
      \end{tabular}%
      \ifkomavarempty{frombank}{}{%
        \hfill
        \begin{tabular}[t]{l@{}}%
          \multicolumn{1}{@{}l@{}}{\usekomavar*{frombank}:}\\
          \usekomavar{frombank}
        \end{tabular}%
        }%
      }%
    }
\end{verbatim}
  \end{small}
  This example, by the way, came from Torsten Kr\"uger. With
  \begin{small}
\begin{verbatim}
  \setkomavar{frombank}{Account No. 12\,345\,678\\
                        at Citibank\\
                        bank code no: 876\,543\,21}
\end{verbatim}
  \end{small}
    the bank account can be set accordingly. If the footer will have a
  height like that it might happen that you have to shift its position. You
  do this with the pseudolength
  \PLength{firstfootvpos}\IndexPLength{firstfootvpos}, which is described
  above in this section.
\end{Example}
%
\EndIndex{Cmd}{firstfoot}%


\subsection{The Address}
\label{sec:scrlttr2.addressee}
The term address here usually refers to name and address of the addressee. But
there are extensions. The first extension is the way of distribution
e.g. ``special mail''. If window envelopes are used the return address is
another extension since it has to show up within the envelope's window. The
address immediately follows beneath the letter-head.

\begin{Declaration}
  \PLength{toaddrvpos}\\
  \PLength{toaddrhpos}
\end{Declaration}
\BeginIndex{PLength}{toaddrvpos}%
\BeginIndex{PLength}{toaddrhpos}%
These pseudolengths give the distance between address window of a window
envelope and the upper and left border of the sheet. They are set different in
the predefined \File{lco}-files. The smallest value is \PLength{toaddrvpos} at
\Option{DINmtext}. It can happen easily that the letter-head juts into the
address window field. Whether the address window field will be set at all
depends on giving the option \Option{addrfield} (see
\autoref{sec:scrlttr2.headoptions}).
%
\EndIndex{PLength}{toaddrhpos}%
\EndIndex{PLength}{toaddrvpos}%


\begin{Declaration}
  \PLength{toaddrwidth}
\end{Declaration}
\BeginIndex{PLength}{toaddrwidth}%
This pseudolength gives the width of the address window. It is set
differently in the predefined \File{lco}-files according to the different
standards that exist. Typically it is something between 70\Unit{mm} and
100\Unit{mm}.
%
\EndIndex{PLength}{toaddrwidth}%


\begin{Declaration}
  \PLength{toaddrindent}
\end{Declaration}
\BeginIndex{PLength}{toaddrindent}%
Sometimes it is wanted that the address isn't set exactly at the beginning
of the left border of the address window, but a little indented to the
right. The value of the indentiation can be set with the pseudolength
\PLength{toaddrindent}. But typically it is 0\Unit{pt}.
%
\EndIndex{PLength}{toaddrindent}%


\begin{Declaration}
  \Variable{backaddress}\\
  \Variable{backaddressseparator}\\
  \PLength{backaddrheight}
\end{Declaration}
\BeginIndex{Variable}{backaddress}\BeginIndex{Variable}{backaddressseparator}%
\BeginIndex{PLength}{backaddrheight}%
The sender's address often is printed in one line with small letters above the
address if window envelopes are used. This line, called return address, is
separated by a horizontal line, and usually build automaticly of the variables
\Variable{fromname} und \Variable{fromaddress}. Double backslashes set within
this return address will be exchanged by the settings of the variable
\Variable{backaddressseparator}. Predefined here is a comma with a whitespace.
The height this return address field can take is defined with the pseudolength
\PLength{backaddrheight}. The value typically is 5\Unit{mm} and set in the
predefined \File{lco}-files. If the return address line is to be set or not
depends on putting the options \Option{addrfield} and \Option{backaddress} in
the letter declarations (see \autoref{sec:scrlttr2.headoptions}).
%
\EndIndex{PLength}{backaddrheight}%
\EndIndex{Variable}{backaddress}\EndIndex{Variable}{backaddressseparator}%


\begin{Declaration}
  \Variable{specialmail}\\
  \PLength{specialmailindent}\\
  \PLength{specialmailrightindent}
\end{Declaration}
\BeginIndex{Variable}{specialmail}%
\BeginIndex{PLength}{specialmailindent}%
\BeginIndex{PLength}{specialmailrightindent}%
Between the return address and addressee, the distribution like
specialmail can be set optionally.
It's set then if \Variable{specialmail} has a value.
The both pseudolengths \PLength{specialmailindent} and
\PLength{specialmailrightindent} determine the alignment.
They determine the left and right indentation.
The predefined \File{lco}-files have \PLength{specialmailindent}
set as the elastic value \Macro{fill}, while the pseudolength \PLength{specialmailrightindent}
is set to 1\Unit{em}. Thus distribution term is set 1\Unit{em} off the
right border of the address window.
%
\EndIndex{PLength}{specialmailindent}%
\EndIndex{PLength}{specialmailrightindent}%
\EndIndex{Variable}{specialmail}%


\begin{Declaration}
  \Variable{toname}\\
  \Variable{toaddress}
\end{Declaration}
\BeginIndex{Variable}{toname}%
\BeginIndex{Variable}{toaddress}%
These two variables that give name and address of the addressee usually aren't
set directly by the user. Instead \Class{scrlttr2} takes it directly off the
\PName{addressee}-argument of the
\Environment{letter}-environment\IndexEnv{letter}. See also the hint about the
sender's address in \autoref{sec:scrlttr2.firstHead}.
%
\EndIndex{Variable}{toname}%
\EndIndex{Variable}{toaddress}%


\begin{Declaration}
  \Macro{begin}%
    \PParameter{letter}\OParameter{options}\Parameter{address}
\end{Declaration}
\BeginIndex{Env}{letter}%
The letter environment is but one key point of the letter class. Especially
with \Class{scrlttr2} it is possible to run the letter environment with
additional \PName{options}. They will be run according to the
\Macro{KOMAoptions}-commands. \PName{address} will be given to the letter
environment as an obligatory parameter. Here the double backslash works as a
hyphen between parts of \PName{address}. Those parts then are printed as
single lines. The double backslashes here shouldn't be understood as
strict line break commands. Paragraphs, vertical space, etc., aren't accepted
within the address. They can lead to unexpected effects and error messages.
By the way it is the same way with the standard letter class.
The~\Environment{letter}-environment itself doesn't start the letter. The
letter is started with the \Macro{opening}-command.
\EndIndex{Env}{letter}%


\begin{Declaration}
  \Macro{AtBeginLetter}\Parameter{command}
\end{Declaration}
\BeginIndex{Cmd}{AtBeginLetter}%
It is possible with \LaTeX{} to process additional \PName{commands}
while running the \LaTeX{}-process at determined times.
For that matter, the \Macro{AtBeginDocument} or \Macro{AtEndOfClass}
exist; those points along the processing of \LaTeX{} are called \emph{hooks}.
The class \Class{scrlttr2} adds another hook to this, that can be used with
\Macro{AtBeginLetter}. Originally those hooks are made for package or class
authors, which can be understood by the fact that the descriptions for those
hooks aren't documented in \cite{latex:usrguide}, but in
\cite{latex:clsguide}. With the letter class there could come some useful
applications for \Macro{AtBeginLetter} as the following example may show:
%
\begin{Example}
  Given one has to set more letters than just one with one document and uses
  commands within the letter to set a form. The numbers of the questions in
  that form should be generated automatically with the help of a counter. Since, in
  contrary to the page numbering, that counter is not known by
  \Class{scrlttr2}, it wouldn't be reset at each start of a new letter.
  Given each form holds ten questions, then question 1 would not be question 1
  in the fifth letter, but instead number 41. The solution is in having
  \Class{scrlttr2} reset this counter at the beginning of each new letter:
  \begin{small}
\begin{verbatim}
  \newcounter{Question}
  \newcommand{\Question}[1]{%
    \refstepcounter{Question}\par
    \@hangfrom{\makebox[2em][r]{\theQuestion:~}}{#1}}
  \AtBeginLetter{\setcounter{Question}{0}}
\end{verbatim}
  \end{small}
  This way question~1 remains question~1, even in the 1001st letter. Of course
  definitions like those mentioned above need to be given either braced (see
  \cite{DANTE:FAQ}) in the declaration of the letter (see
  \autoref{sec:scrlttr2.document} and
  \autoref{fig:scrlttr2.document}) with \Macro{makeatletter} and
  \Macro{makeatother}, or loaded as package of one's own, or as
  \File{lco}-file (see \autoref{sec:lcoFile}).
\end{Example}
%
\EndIndex{Cmd}{AtBeginLetter}%


\subsection{The Sender's Extensions}
\label{sec:scrlttr2.locationField}

Often, especially with business letters, the space for letter-head or pagefoot
seems to be too tight to put all you want to have set. To give more details
about the sender, often the space right beside the addressee's field is
used. In this manual this field is called \emph{sender's extension}


\begin{Declaration}
  \PLength{locwidth}
\end{Declaration}
\BeginIndex{PLength}{locwidth}%
This pseudolength \PLength{locwidth} declares the width of the sender's
extensions. Its value is set typically 0\Unit{pt} in the predefined
\File{lco}-files. This value takes on a special position. It does not mean
that the sender's extension has no width. Instead it's actual width is set
with the \Macro{opening} when paperwidth, address window width, and distance
between left border of the sheet and address window is given. With it the
option \Option{locfield} (see \autoref{sec:scrlttr2.headoptions}) is
taken into account.
%
\EndIndex{PLength}{locwidth}


\begin{Declaration}
  \Variable{location}
\end{Declaration}
\BeginIndex{Variable}{location}%
The content of the sender's extension is determined by the variable
\Variable{location}. To set this variable's content it's allowed to use
formatting commands like \Macro{raggedright}. One has to consider that
depending on the use of the options \Option{fromalign} and \Option{fromlogo},
a part of the space for the sender's extension may be in use already (see
\autoref{sec:scrlttr2.headoptions}).
%
\begin{Example}
  Given you like to put the names of your partners, manager, or court of
  jurisdiction with the sender's extension, you can do this like:
  \begin{small}
\begin{verbatim}
  \KOMAoptions{locfield=wide}
  \setkomavar{location}{\raggedright
    \textbf{Partners:}\\
    \quad Hugo Mayer\\
    \quad Bernd Mller\\[1ex]
    \textbf{Manager:}\\
    \quad Liselotte Mayer\\[1ex]
    \textbf{Court of jurisdiction:}\\
    \quad Washington, DC
  }
\end{verbatim}
  \end{small}
  The option \Option{locfield=wide} is set to make the details fit in
  horizontally. Sender details like those mentioned in the above example,
  can be given together with the common sender address with your own
  \File{lco}-file.
\end{Example}
%
\EndIndex{Variable}{location}%


\subsection{The Business Line}
\label{sec:scrlttr2.refLine}

Especially with business letters, a line can be found that gives initials, dial
code, customer number, invoice number, or a reference to a previous letter.
In this manual this line is called \emph{business line}. The business line can
consist of more than just one line and is set only if one of those variables
mentioned above is given. Only those fields will be set that are given. To set
a seemingly empty field, one needs to give as value at least a white space or
\Macro{null}. If you want to have your letter without a business line, then
just the variable \Variable{date} will be set instead.


\begin{Declaration}
  \PLength{refvpos}
\end{Declaration}
\BeginIndex{PLength}{refvpos}%
This pseudolength gives the distance between the upper border of the sheet
and the business line. It's value is set differently in the predefined
\File{lco}-files. Typical values are between 80{,}5\Unit{mm} and
98{,}5\Unit{mm}.
%
\EndIndex{PLength}{refvpos}%


\begin{Declaration}
  \PLength{refwidth}
\end{Declaration}
\BeginIndex{PLength}{refwidth}%
This pseudolength gives the width that is available for the business line.
The value is set typically to 0\Unit{pt} in the predefined \File{lco}-files.
This value has a special meaning. In no way does it determine that there is
no available width for the business line. Instead this value means that the
width will be calculated with the \Macro{opening}. Thus the calculated width
depends on the determination of the options \Option{refline} (see
\autoref{sec:scrlttr2.headoptions}).
%
\EndIndex{PLength}{refwidth}%


\begin{Declaration}
  \PLength{refaftervskip}
\end{Declaration}
\BeginIndex{PLength}{refaftervskip}%
This pseudolength gives the vertical space that has to be inserted beneath
the business line. The value is set in the predefined \File{lco}-files. It
effects directly the textheight of the first page. A typical value is
something between one and two lines.
%
\EndIndex{PLength}{refaftervskip}%


\begin{Declaration}
  \Variable{place}\\
  \Variable{placeseparator}
\end{Declaration}
\BeginIndex{Variable}{place}%
\BeginIndex{Variable}{placeseparator}%
As said before in the introduction of this paragraph, the business line can be
left out. This happens if all variables of the business line are empty with
the exception of the variable for the date. In this case, the content of
\Variable{place} and \Variable{placeseparator} will be set, followed by the
content of \Variable{date}. The predefined content of the
\Variable{placeseparator} is a comma followed by a white space. If this
variable \Variable{place} has no value then the hyphen remains unset also.
The predefined subject of \Variable{date} is \Macro{today} and depends on the
setting of the option \Option{numericaldate} (see
\autoref{sec:scrlttr2.headoptions}).
%
\EndIndex{Variable}{place}%
\EndIndex{Variable}{placeseparator}%


\begin{Declaration}
  \Variable{yourref}\\
  \Variable{yourmail}\\
  \Variable{myref}\\
  \Variable{customer}\\
  \Variable{invoice} \\
  \Variable{date}
\end{Declaration}
\BeginIndex{Variable}{yourref}%
\BeginIndex{Variable}{yourmail}%
\BeginIndex{Variable}{myref}%
\BeginIndex{Variable}{customer}%
\BeginIndex{Variable}{invoice}%
\BeginIndex{Variable}{date}%
These variables are typical for business line fields. To find out about their
meaning, see table ~\ref{tab:scrlttr2.variables} on
\autopageref{tab:scrlttr2.variables}. Each variable covers a predefined label
that can be seen at \autoref{tab:scrlttr2.reflineTerm}. The field width that
belongs to each variable, adjusts itself automatically to its label and
content.
%
\begin{table}
\centering
\begin{tabular}{lll}
  name                & label  & in english \\\hline\\[-2ex]
  \Variable{yourref}  & \Macro{yourrefname}  & Your reference \\
  \Variable{yourmail} & \Macro{yourmailname} & Your letter from \\
  \Variable{myref}    & \Macro{myrefname}    & Our reference \\
  \Variable{customer} & \Macro{customername} & Customer No.: \\
  \Variable{invoice}  & \Macro{invoicename}  & Invoice No.: \\
  \Variable{date}     & \Macro{datename}     & date \\
\end{tabular}
\caption{predefined labels of the business line's typical variables. The
  content of the makros depend on language.}
\label{tab:scrlttr2.reflineTerm}
\end{table}
%
\EndIndex{Variable}{yourref}%
\EndIndex{Variable}{yourmail}%
\EndIndex{Variable}{myref}%
\EndIndex{Variable}{customer}%
\EndIndex{Variable}{invoice}%
\EndIndex{Variable}{date}%



\subsection{The Title and the Subject Line}
\label{sec;scrlttr2.titleSubject}
Business letters most often carry a subject line. The subject line indicates
in short of what that letter is about. Usually the subject should be short and
precise and not run across several lines. The letter may also carry a title.
Titles find usage with unregular letters like an Invoice or a Reminder.


\begin{Declaration}
  \Variable{title}
\end{Declaration}
\BeginIndex{Variable}{title}%
With \Class{scrlttr2} a letter can carry an additional title. The title
becomes centered and set with letter size \Macro{LARGE} right
after and beneath the business line.
The predefined font setup for this element
(\Macro{normalcolor}\Macro{sffamily}\Macro{bfseries}) can be changed with
help of the interface described in \autoref{sec:maincls.font}. Font size
declarations are allowed.
\begin{Example}
  Given you are to write a reminder. Thus you put the title:
  \begin{small}
\begin{verbatim}
  \setkomavar{title}{Reminder}
\end{verbatim}
  \end{small}
  This way the addressee will recognize a reminder as such.
\end{Example}
%
\EndIndex{Variable}{title}


\begin{Declaration}
  \Variable{subject}\\
  \Variable{subjectseparator}
\end{Declaration}
\BeginIndex{Variable}{subject}%
\BeginIndex{Variable}{subjectseparator}%
In case a subject should be set then you have to determine the variable
\Variable{subject} fit. Depending on what the option \Option{subject} is set
to a label can be put in front of the subject issue; also the vertical
position of the subject issue can be changed (see
\autoref{sec:scrlttr2.headoptions}). To see the predetermined labels
look at \autoref{tab:scrlttr2.subjectTerm}. The predefined value of
\Variable{subjectseparator} is a colon followed by a white space.
%
\begin{table}
\centering
\begin{tabular}{lll}
  name               & label \\\hline\\[-2ex]
  \Variable{subject} & \Macro{usekomavar*}\PParameter{subjectseparator}%
                       \texttt{\%} \\ & \texttt{\quad}%
                       \Macro{usekomavar}\PParameter{subjectseparator}
                       \\
  \Variable{subjectseparator} & \Macro{subjectname} \\
\end{tabular}
\caption{Predefined Labels Of The Subject's Variables.}
\label{tab:scrlttr2.subjectTerm}
\end{table}

The subject line is set in a separate type face. To change this use
the user interface described in \autoref{sec:maincls.font}. For
the element \FontElement{subject}\IndexFontElement{subject} the
predetermined type face in \Class{scrlttr2} is
\Macro{normalfont}\Macro{normalcolor}\Macro{bfseries}.
\begin{Example}
  Given you are a board member and want to write a letter to another member of
  that board about a few internals of the organization. You want to
  clarify with your subject line what this letter is all about, but without
  labeling it thus. You can do this that way:
  \begin{small}
\begin{verbatim}
  \setkomavar{subject}[Subject ]{%
    organization's internals}
\end{verbatim}
  \end{small}
  or easier:
  \begin{small}
\begin{verbatim}
  \setkomavar{subject}[]{%
    about organization's internals}
\end{verbatim}
  \end{small}
  More than just that you may want to have set the subject line not only bold but
  also with sans serif types:
  \begin{small}
\begin{verbatim}
  \addtokomafont{subject}{\sffamily}
\end{verbatim}
  \end{small}
  As you can see, it's really easy to solve this problem.
\end{Example}
%
\EndIndex{Variable}{subject}%
\EndIndex{Variable}{subjectseparator}%


\subsection{Further Issues}
In this paragraph variables and settings are listed which couldn't be assigned
to any other paragraph of the letter declaration but somehow belong to this
chapter.

\begin{Declaration}
  \PLength{tfoldmarkvpos}\\
  \PLength{bfoldmarkvpos}
\end{Declaration}
\BeginIndex{PLength}{tfoldmarkvpos}%
\BeginIndex{PLength}{bfoldmarkvpos}%
The letterclass \Class{scrlttr2} all in all has 3 fold marks. The one in the
middle serves to halve the paper and is therefore printed always in the middle
of paperheight. The position of the upper fold mark, seen from the upper
sheet's border, is determined by the pseudolength \PLength{tfoldmarkvpos}; the
lower one is determined by the pseudolength \PLength{bfoldmarkvpos}. All three
fold marks do not serve to exactly fold to a standard 3 panel letter
fold. Instead the idea is to have the paper folded so that the address
field is seen in the window of a window envelope. The settings therefore are
different in the predefined \File{lco}-files. A special case is
\Option{DINmtext}. In this case the envelope format C6/5 (also called
``C6~long'') is necessary. Letters produced in this format aren't compatible
with neither format C~5 nor C~4.
%
\EndIndex{PLength}{tfoldmarkvpos}%
\EndIndex{PLength}{bfoldmarkvpos}%


\begin{Declaration}
  \PLength{foldmarkhpos}
\end{Declaration}
\BeginIndex{PLength}{foldmarkhpos}%
This pseudolength gives the distance between all of the three fold marks
and the sheet's left border. Usually it's 3{,}5\Unit{mm}. In case you work
with a printer with a broader unprintable left margin this value can be
changed in your own \File{lco}-file. The length of the upper and lower
fold mark is the same and 4\Unit{mm} long. The thickness of all three is
2\Unit{pt}. At the moment there are no plans to change this value. If the fold
marks will be set at all depends on the option \Option{foldmarks} (see
\autoref{sec:scrlttr2.headoptions}).
%
\EndIndex{PLength}{foldmarkhpos}%


\begin{Declaration}
  \Variable{frombank}
\end{Declaration}
\BeginIndex{Variable}{frombank}%
This variable at the moment takes on a special position. Not in use internally
up to this moment it can come into usage if one e.g. wants to have set his
bank account within the sender's extension field or the footer. 
%
\EndIndex{Variable}{frombank}%


\begin{Declaration}
  \Macro{nexthead}\Parameter{construction}\\
  \Macro{nextfoot}\Parameter{construction}
\end{Declaration}
\BeginIndex{Cmd}{nexthead}%
\BeginIndex{Cmd}{nextfoot}%
The possibilities that are offered with variables and options in
\Class{scrlttr2} should be good enough in most of the cases to create
letter-heads and foots for those pages that follow the first letter page. This
even more since you can additionally change the sender's statements with
\Macro{markboth} and \Macro{markright} that \Class{scrlttr2} uses to create
the letter head. With the term ``follow up pages'' in this manual all pages
are meant excepted the first letter page. The commands
\Macro{markboth}\IndexCmd{markboth} and \Macro{markright}\IndexCmd{markright}
can be used all together with pagestyle\Index{page style}
\PValue{myheadings}\IndexPagestyle{myheadings}. If the package
\Package{scrpage2}\IndexPackage{scrpage2} is used this, of course, is valid
also for pagestyle \PValue{scrheadings}\IndexPagestyle{scrheadings}. Then too
the command \Macro{markleft}\IndexCmd{markleft} is available.

At times one wants to have more freedom with creating letter head or foot of
the follow up pages. Then one has to let go of the possibilities of predefined
letter heads or foots, that could have been chosen via option. Instead one is
free to create it just the way one wants to have them set. Therefore one is to
create the desired \PName{construction} with use of the command
\Macro{nexthead} or \Macro{nextfoot} respectively. Within \Macro{nexthead} und
\Macro{nextfoot} for example you can have several boxes side by side or one
beneath the other by use of \Macro{parbox}-command (see
\cite{latex:usrguide}). With this a more advanced user should have no problems
with creating letter heads of foots of his own.  With \PName{construction} of
course you can make use of the variables of \Macro{usekomavar} too.
%
\EndIndex{Cmd}{nexthead}%
\EndIndex{Cmd}{nextfoot}%



\section{The Text}
\label{sec:scrlttr2.text}

In contrast to an article, a report or a book the letter has
no chapter or section structure.
Even float environments with tables and figure are unusual.
Therefore a letter has no table of contents, lists of 
figures and tables, index, bibliography, glossary or other things.
The letter texts  mainly consist of an opening and the main
text. Thereupon follows the signature, a postscript
and different listings.


\subsection{The Opening}
\label{sec:scrlttr2.opening}

\begin{Explain}
In the early days of computer generated letters the programs didn't
have many capabilities, therefore the letters seldom had
an opening.
Today the capabilities have been enhanced. Thus personal
openings are very common, even in mass-production
advertising letters.
\end{Explain}

\begin{Declaration}
  \Macro{opening}\Parameter{opening}
\end{Declaration}
\BeginIndex{Cmd}{opening}%
This is the most important command in \Class{scrlttr2}.
For the user it seems that only the opening will be typeset,
but the command also typesets the folding marks, headings, 
address field, subject, the page foot and others.
That means: without \Macro{opening} there is no letter.
%
\EndIndex{Cmd}{opening}%

\subsection{Footnotes}
\label{sec:scrlttr2.footnotes}

In letters footnotes should be used more sparingly than in normal
documents. However, \Class{scrlttr2} is equipped with all
mechanisms mentioned in \autoref{sec:maincls.footnotes} for
the main document classes. Therefore it will not be discussed
here again.

\subsection{Lists}
\label{sec:scrlttr2.lists}

Lists have the same validity in letters as in normal documents.
Thus \Class{scrlttr2} provides the same possibilities
as mentioned in \autoref{sec:maincls.lists} for the
main document classes.

\subsection{Margin Notes}
\label{sec:scrlttr2.marginNotes}

Margin notes are quite uncommon in letters. Therefore the
option \Option{mpinclude}  is not supported by \Class{scrlttr2}.
However, \Class{scrlttr2} is equipped with all
mechanisms mentioned in \autoref{sec:maincls.marginNotes} for
the main document classes. Therefore it will not be discussed
here again.

\subsection{Text Emphasis}
\label{sec:scrlttr2.emphasis}

The distinction of text has the same importance in letters as in
other documents. Thus the same rules apply that means: emphasize
text sparingly. Even letters should be readable and a letter
where each word is typeset in an other font is indeed unreadable.

The class \Class{scrlttr2} is equipped with all
mechanisms mentioned in \autoref{sec:maincls.emphasis} for
the main document classes. Therefore it will not be discussed
here again.

\section{The Closing Part}
\label{sec:scrlttr2.backend}

A letter always ends with a closing phrase.
Even computer generated letters without signature
have this phrase.
Sometimes this is a sentence like ``This letter has been
generated automatically.''.
Sometimes a sentence like this will even be used as signature.
Thereupon can follow a postscript and some listings.

\subsection{Closing}
\label{sec:scrlttr2.closing}

The closing consists of three parts. Besides the closing phrase
there are a hand-written inscription and the signature, an explanation
for the inscription.

\begin{Declaration}
  \Variable{signature}
\end{Declaration}
\BeginIndex{Variable}{signature}%
The variable \Variable{signature} includes an explanation 
for the inscription. Their content is pre-defined as
\Macro{usekomavar}\PParameter{fromname}.
The explanation can consist of multiple lines. The lines
should be separated by a double backslash. Paragraphs
in the explanation are not permitted.
%
\EndIndex{Variable}{signature}%

\begin{Declaration}
  \Macro{closing}\Parameter{closing phrase}
\end{Declaration}
\BeginIndex{Cmd}{closing}%
The command \Macro{closing} does not only typeset the
closing phrase, but moreover it typesets the phrase followed
by a vertical space and the content of the variable \Variable{signature}.
The closing phrase can consists of multiple lines, but
paragraphs are not permitted.
%
\EndIndex{Cmd}{closing}%


\begin{Declaration}
  \PLength{sigindent}\\
  \PLength{sigbeforevskip}\\
  \Macro{raggedsignature}
\end{Declaration}
\BeginIndex{PLength}{sigindent}%
\BeginIndex{PLength}{sigbeforevskip}%
\BeginIndex{Cmd}{raggedsignature}%
Closing phrase, inscription and signature will be typeset
in a box. The width of the box is determined by the length
of the longest line of the closing phrase or signature.

The box will be typeset with indentation of the length
in pseudo-length \PLength{sigindent}. In the default
\File{lco} file this length is set to 0\Unit{mm}.

The command \Macro{raggedsignature} defines the alignment
inside the box. In the default \File{lco} file the command
is either defined as \Macro{centering} (all besides \Option{KOMAold})
or \Macro{raggedright} (\Option{KOMAold}).
In order to get flushright or flushleft alignment inside the box
the command can be redefined in the same way as 
\Macro{raggedsection} (see \autoref{sec:maincls.structure}).

Between closing phrase and signature a vertical space is
inserted. The height of this space is defined in the pseudo-length
\PLength{sigbeforevskip}. It defaults to 2 lines.
In this space you can write your inscription.
\begin{Example}
  You are writing as directorate of a society a letter
  to all members.
  Moreover you want in one respect elucidate that you are writing
  in the name of the board of directors and on the other hand
  you want indicate your position in the board of directors.  
  \begin{small}
\begin{verbatim}
  \setkomavar{signature}{John McEnvy\\
   {\small (Vize-President ``The Other Society'')}}
  \closing{Regards\\
    (for the board of directors)}
\end{verbatim}
  \end{small}
  Certainly you can set the variable \Variable{signature}
  in your private \File{lco} file.
  Usally you should prefer to define the variable in the
  letter preamble.
\end{Example}
%
\EndIndex{PLength}{sigindent}%
\EndIndex{PLength}{sigbeforevskip}%
\EndIndex{Cmd}{raggedsignature}%

\subsection{Postscript, Carbon Copy and Enclosures}
\label{sec:scrlttr2.afterClosing}

After the closing can follow some other statements.
Besides the postscript there are the distribution list
of carbon copies and the reference to enclosures.
 
\begin{Declaration}
  \Macro{ps}
\end{Declaration}%
\BeginIndex{Cmd}{ps}%
\begin{Explain}%
In the time when letters were written by hand it was quite usual
to use a postscript because this was the only way to add
information which one had forget to mention in the main part of
the letter. Of course, in letters written with \LaTeX{} you can
insert additional lines easily. Nevertheless, it is still popular
to use the postscript. It gives a good possibility to underline
again the most important or sometimes the less important things of
this letter.
%
\end{Explain}
This instruction just switches to the postscript.
Therefore a new paragraph begins and a vertical distance
-- usually below the signature -- is inserted.
The command \Macro{ps} is followed by normal text. If you
want the postscript to be introduced with the acronym "PS:" you
have to type the acronym inside the command. By the way, this
acronym is been written without a full stop. The acronym is
neither be typeset automatically nor optionally by the class
\Class{scrlttr2}.
%
\EndIndex{Cmd}{ps}


\begin{Declaration}
  \Macro{cc}\Parameter{distribution list}\\
  \Variable{ccseparator}
\end{Declaration}
\BeginIndex{Cmd}{cc}%
\BeginIndex{Variable}{ccseparator}%
With the command \Macro{cc} it is possible to typeset a
\PName{distribution list}.
The command gets the \PName{distribution list} as argument.
If the content of the variable \Variable{ccseparator}
isn't empty then the name and the content of the variable
is inserted prior to \PName{distribution list}.
In this case the \PName{distribution list} will be indented
appropriately.
It is a good idea to set the \PName{distribution list}
\Macro{raggedright} and to separate the lines by a double backslash.       
\begin{Example}
You want to indicate that your letter is adressed to all members of a
society and to the board of directors:
  \begin{small}
\begin{verbatim}
   \cc{%
     the board of directors\\
     all society members\\
\end{verbatim}
  \end{small}
  Write this instruction below the \Macro{closing}-instruction
  from the previous example or below a possible postscript.
\end{Example}
A vertical space is inserted automatically before the distribution
list.
%
\EndIndex{Cmd}{cc}%
\EndIndex{Variable}{ccseparator}%


\begin{Declaration}
  \Macro{encl}\Parameter{enclosures}\\
  \Variable{enclseparator}
\end{Declaration}
\BeginIndex{Cmd}{encl}%
\BeginIndex{Variable}{enclseparator}%
\PName{Enclosures} have the same structure as the distribution list.
There is just a single difference, the enclosures starts with 
the name and the content of the variable \Variable{enclseparator}.
%
\EndIndex{Cmd}{encl}%
\EndIndex{Variable}{enclseparator}%


\section{Language Support}
\label{sec:scrlttr2.languages}

The document class \Class{scrlttr2} supports many languages.  These
are German \PValue{ngerman} (\PValue{german} for old German
orthography), \PValue{austrian} for Austrian, English
(\PValue{english} without specification whether American or British
should be used, \PValue{american} and \PValue{USenglish} for American,
\PValue{british} and \PValue{UKenglish} for British), French, Italian,
Spanish, Dutch and Croatian.

\subsection{Language Selection}
\label{sec:scrlttr2.switchLanguage}
\Index[indexmain]{language selection}

If the package \Package{babel}\IndexPackage{babel} is used one can
switch between languages with the command
\Macro{selectlanguage}\Parameter{language}.  Other packages like
\Package{german}\IndexPackage{german} and
\Package{ngerman}\IndexPackage{ngerman} also define this command.  As
a rule the language selection takes place when such a package is
loaded.

There is one thing more to mention about language packages.  The
package \Package{french}\IndexPackage{french} re-defines not only the
terms of \autoref{sec:scrlttr2.languageTerms}.  The package even
re-defines the command \Macro{opening}, since it assumes that the
definition of the standard \Class{letter} is used.  Therefore the
package \Package{french} spoils the definition of the \Class{scrlttr2}
class. I think this is a fault of the \Package{french} package.

If one utilizes the \Package{babel}\IndexPackage{babel} package in
order to switch to language \PValue{french} and the package
\Package{french}\IndexPackage{french} is installed too, then the same
problems occur since \Package{babel} employs definitions from the
\Package{french} package.  If the package \Package{french} is not
installed then there are no problems.

Additionally there is no problem if for \Package{babel} instead of
\PValue{french} other languages like \PValue{acadian},
\PValue{canadien}, \PValue{francais} or \PValue{frenchb} are chosen.
Therefore I recommend
\Macro{usepackage}\PValue{[frenchb]}\PParameter{babel} in order to
select french.

Other languages can cause these problems too. Currently there are no
problems known with the \Package{babel} package for the german
language and the various english language selections. 

\iftrue
% You may use this paragraphs to improve page break:
Most \Package{babel} features at \Package{babel} or original
language definition files of \Package{babel} (e.g. \File{frenchb.ldf}),
which may cause problems with other packages or classes, can be
switched off. This is a great advantage of babel. So if you have a
problem, try to switch of such features or ask the authors of
\Package{babel}.

There are no problems known using the
\Package{german}\IndexPackage{german} or
\Package{ngerman}\IndexPackage{ngerman} package for german selection
with old or new orthography.
\fi
 
\begin{Declaration}
  \Macro{captionsenglish}\\
  \Macro{captionsUSenglish}\\
  \Macro{captionsamerican}\\
  \Macro{captionsbritish}\\
  \Macro{captionsUKenglish}\\
  \Macro{captionsgerman}\\
  \Macro{captionsngerman}\\
  \Macro{captionsaustrian}\\
  \Macro{captionsfrench}\\
  \Macro{captionsitalian}\\
  \Macro{captionsspanish}\\
  \Macro{captionsdutch}\\
  \Macro{captionscroatian}
\end{Declaration}
\BeginIndex{Cmd}{captionsenglish}\BeginIndex{Cmd}{captionsUSenglish}
\BeginIndex{Cmd}{captionsamerican}\BeginIndex{Cmd}{captionsbritish}
\BeginIndex{Cmd}{captionsUKenglish}\BeginIndex{Cmd}{captionsgerman}
\BeginIndex{Cmd}{captionsngerman}
\BeginIndex{Cmd}{captionsaustrian}\BeginIndex{Cmd}{captionsfrench}
\BeginIndex{Cmd}{captionsitalian}\BeginIndex{Cmd}{captionsspanish}
\BeginIndex{Cmd}{captionsdutch}\BeginIndex{Cmd}{captionscroatian} If
one switches the language then using these commands the language-terms
from \autoref{sec:scrlttr2.languageTerms} are re-defined.
If the used language selection scheme does not support this
then the commands above can be used directly.
%
\EndIndex{Cmd}{captionsenglish}\EndIndex{Cmd}{captionsUSenglish}
\EndIndex{Cmd}{captionsamerican}\EndIndex{Cmd}{captionsbritish}
\EndIndex{Cmd}{captionsUKenglish}\EndIndex{Cmd}{captionsgerman}
\EndIndex{Cmd}{captionsngerman}
\EndIndex{Cmd}{captionsaustrian}\EndIndex{Cmd}{captionsfrench}
\EndIndex{Cmd}{captionsitalian}\EndIndex{Cmd}{captionsspanish}
\EndIndex{Cmd}{captionsdutch}\EndIndex{Cmd}{captionscroatian}
 

\begin{Declaration}
  \Macro{dateenglish}\\
  \Macro{dateUSenglish}\\
  \Macro{dateamerican}\\
  \Macro{datebritish}\\
  \Macro{dateUKenglish}\\
  \Macro{dategerman}\\
  \Macro{datengerman}\\
  \Macro{dateaustrian}\\
  \Macro{datefrench}\\
  \Macro{dateitalian}\\
  \Macro{datespanish}\\
  \Macro{datedutch}\\
  \Macro{datecroatian}
\end{Declaration}
\BeginIndex{Cmd}{dateenglish}\BeginIndex{Cmd}{dateUSenglish}
\BeginIndex{Cmd}{dateamerican}\BeginIndex{Cmd}{datebritish}
\BeginIndex{Cmd}{dateUKenglish}\BeginIndex{Cmd}{dategerman}
\BeginIndex{Cmd}{datengerman}
\BeginIndex{Cmd}{dateaustrian}\BeginIndex{Cmd}{datefrench}
\BeginIndex{Cmd}{dateitalian}\BeginIndex{Cmd}{datespanish}
\BeginIndex{Cmd}{datedutch}\BeginIndex{Cmd}{datecroatian}%
The date\Index{Date} in its numerical representation
(see option \Option{numericaldate} in
\autoref{sec:scrlttr2.headoptions}) will be written depending
on the selected language. Some examples can be found in
\autoref{tab:date}.
%
\EndIndex{Cmd}{dateenglish}\EndIndex{Cmd}{dateUSenglish}
\EndIndex{Cmd}{dateamerican}\EndIndex{Cmd}{datebritish}
\EndIndex{Cmd}{dateUKenglish}\EndIndex{Cmd}{dategerman}
\EndIndex{Cmd}{datengerman}
\EndIndex{Cmd}{dateaustrian}\EndIndex{Cmd}{datefrench}
\EndIndex{Cmd}{dateitalian}\EndIndex{Cmd}{datespanish}
\EndIndex{Cmd}{datedutch}\EndIndex{Cmd}{datecroatian}%

\begin{table}[t]
\centering
\begin{tabular}{ll}
  Command & Date example \\\hline\\[-1.6ex]
  \Macro{dateenglish}   & 1/12/1993\\
  \Macro{dateUSenglish} & 12/1/1993\\
  \Macro{dateamerican}  & 12/1/1993\\
  \Macro{datebritish}   & 1/12/1993\\
  \Macro{dateUKenglish} & 1/12/1993\\
  \Macro{dategerman}    & 1.\,12.\,1993\\
  \Macro{datengerman}   & 1.\,12.\,1993\\
  \Macro{dateaustrian}  & 1.\,12.\,1993\\
  \Macro{datefrench}    & 1.\,12.\,1993\\
  \Macro{dateitalian}   & 1.\,12.\,1993\\
  \Macro{datespanish}   & 1.\,12.\,1993\\
  \Macro{datedutch}     & 1.\,12.\,1993\\
  \Macro{datecroatian}  & 1.\,12.\,1993.\\
\end{tabular}
\caption{Language-dependent forms of the date}
\label{tab:date}
\end{table}
%


\subsection{Language-Dependent Terms}%
\label{sec:scrlttr2.languageTerms}%
\Index[indexmain]{language-dependent terms}%
\Index[indexmain]{terms, language-dependent}

As usual in \LaTeX{}, the language-dependent terms are defined
by commands. These commands are re-defined when one switches
the language.

\begin{Declaration}
  \Macro{yourrefname}\\
  \Macro{yourmailname}\\
  \Macro{myrefname}\\
  \Macro{customername}\\
  \Macro{invoicename}\\
  \Macro{subjectname}\\
  \Macro{ccname}\\
  \Macro{enclname}\\
  \Macro{headtoname}\\
  \Macro{headfromname}\\
  \Macro{datename}\\
  \Macro{pagename}\\
  \Macro{phonename}\\
  \Macro{faxname}\\
  \Macro{emailname}\\
  \Macro{wwwname}\\
  \Macro{bankname}
\end{Declaration}
\BeginIndex{Cmd}{yourrefname}\BeginIndex{Cmd}{yourmailname}
\BeginIndex{Cmd}{myrefname}
\BeginIndex{Cmd}{customername}\BeginIndex{Cmd}{invoicename}
\BeginIndex{Cmd}{subjectname}
\BeginIndex{Cmd}{ccname}\BeginIndex{Cmd}{enclname}
\BeginIndex{Cmd}{headtoname}\BeginIndex{Cmd}{headfromname}
\BeginIndex{Cmd}{datename}\BeginIndex{Cmd}{pagename}
\BeginIndex{Cmd}{phonename}\BeginIndex{Cmd}{faxname}
\BeginIndex{Cmd}{emailname}\BeginIndex{Cmd}{wwwname}
\BeginIndex{Cmd}{bankname} The commands above contain the
language-dependent terms. These definitions can be modified in
order to support a new language or for private cutomization.
How this can be done is described in
\autoref{sec:scrlttr2.defLanguageTerms}.
The definitions become active at \Macro{begin}\PParameter{document}.
Therefore they are not available in the \LaTeX{} preamble.
Thus they even can not be re-defined there.
In \autoref{tab:scrlttr2.languageTerms} the default settings
for \Option{english} and \Option{ngerman} can be found.
%
\EndIndex{Cmd}{yourrefname}\EndIndex{Cmd}{yourmailname}
\EndIndex{Cmd}{myrefname}
\EndIndex{Cmd}{customername}\EndIndex{Cmd}{invoicename}
\EndIndex{Cmd}{subjectname}
\EndIndex{Cmd}{ccname}\EndIndex{Cmd}{enclname}
\EndIndex{Cmd}{headtoname}\EndIndex{Cmd}{headfromname}
\EndIndex{Cmd}{datename}\EndIndex{Cmd}{pagename}
\EndIndex{Cmd}{phonename}\EndIndex{Cmd}{faxname}
\EndIndex{Cmd}{emailname}\EndIndex{Cmd}{wwwname}
\EndIndex{Cmd}{bankname}

\begin{table}[!t]
\centering
\begin{tabular}{lll}
Command         & \Option{english} & \Option{ngerman} \\\hline\\[-2ex]
\Macro{bankname}     & Bank account   & Bankverbindung \\
\Macro{ccname}       & cc             & Kopien an \\
\Macro{customername} & Customer no.   & Kundennummer \\
\Macro{datename}     & Date           & Datum \\
\Macro{emailname}    & Email          & E-Mail \\
\Macro{enclname}     & encl           & Anlagen \\
\Macro{faxname}      & Fax            & Fax \\
\Macro{headfromname} & From           & Von \\
\Macro{headtoname}   & To             & An \\
\Macro{invoicename}  & Invoice no.    & Rechnungsnummer \\
\Macro{myrefname}    & Our ref.       & Unser Zeichen \\
\Macro{pagename}     & Page           & Seite \\
\Macro{phonename}    & Phone          & Telefon \\
\Macro{subjectname}  & Subject        & Betrifft \\
\Macro{wwwname}      & Url            & URL \\
\Macro{yourmailname} & Your letter of & Ihr Schreiben vom\\
\Macro{yourrefname}  & Your ref.      & Ihr Zeichen \\
\end{tabular}
\caption{Default settings for languages \Option{english}
        and \Option{ngerman}}
\label{tab:scrlttr2.languageTerms}
\end{table}
%

\subsection{Defining Language Terms}
\label{sec:scrlttr2.defLanguageTerms}
\Index[indexmain]{language definition}
\begin{Explain}
  Normally one has to change or define the language terms of
  \autoref{sec:scrlttr2.switchLanguage} in a way that additionally
  to the available terms even the new or re-defined terms are
  defined. Some packages like \Package{german}\IndexPackage{german} or
  \Package{ngerman}\IndexPackage{ngerman} re-define those settings
  when they are loaded. These packages re-define the definitions in a
  way that spoils all previous private settings. That is also the
  reason, why \Class{scrlttr2} delays its own changes with
  \Macro{AtBeginDocument} until
  \Macro{begin}\PParameter{document}. The user can also use
  \Macro{AtBeginDocument} or re-define the language terms after
  \Macro{begin}\PParameter{document}. The class \Class{scrlttr2}
  provides some commands for defining language terms.
\end{Explain}

\begin{Declaration}
  \Macro{providecaptionname}%
    \Parameter{language}\Parameter{term}\Parameter{definition}\\
  \Macro{newcaptionname}%
    \Parameter{language}\Parameter{term}\Parameter{definition}\\
  \Macro{renewcaptionname}%
    \Parameter{language}\Parameter{term}\Parameter{definition}
\end{Declaration}
\BeginIndex{Cmd}{providecaptionname}%
\BeginIndex{Cmd}{newcaptionname}%
\BeginIndex{Cmd}{renewcaptionname}%
Using one of the commands above the user can assign
a \PName{definition} for a \PName{language} to a \PName{term} .
The \PName{term} is always a command. The commands differ
dependent from whether a \PName{term} is already define
in \PName{language} or not.

If \PName{language} is not defined then \Macro{providecaptionname}
writes only a message in the log-file. This happens only
once for each language.
If \PName{language} is defined but \PName{term} isn't defined
yet, then it will be defined using \PName{definition}.
The \PName{term} will not be re-defined if the \PName{language}
already has a definition. Instaed a log-message will be written.

The command \Macro{newcaptionname} has a slightly different behaviour.
If the \PName{language} is not yet defined then a new language
command (see \autoref{sec:scrlttr2.switchLanguage})
will be created and a log-message will be written.
If \PName{term} is not yet defined in \PName{language} then
it will be defined with \PName{definition}.
If \PName{term} already exists in \PName{language} then this
results in an error message.

The command \Macro{renewcaptionname} requires an existing
definition of \PName{term} in \PName{language}.
In this case \PName{term} for \PName{language} will be re-defined
according to \PName{definition}. If neither \PName{language}
nor \PName{term} exist or \PName{term} is unknown in a defined
language then a error message will be given.

The class \Class{scrlttr2} itself employs \Macro{providecaptionname}
in order to define the commands in
\autoref{sec:scrlttr2.languageTerms}.
\begin{Example}
  If you prefer ``Your message of'' instead of ``Your letter of''
  you have to re-define the definition of \Macro{yourmailname}.
  \begin{small}
\begin{verbatim}
  \renewcaptionname{english}{\yourmailname}{%
    Your message of}
\end{verbatim}
  \end{small}
  
  Since only available terms can be re-defined you have to
  delay the command until \Macro{begin}\PParameter{document}
  using \Macro{AtBeginDocument}.
  Furthermore you will get an error message if there is no
  package used that defines a language selection command
  for \PName{english}.
\end{Example}
%
\EndIndex{Cmd}{providecaptionname}%
\EndIndex{Cmd}{newcaptionname}%
\EndIndex{Cmd}{renewcaptionname}%

\section{Address Files and Circular Letters}
\label{sec:scrlttr2.addressFile}

When people write circular letters they mostly dislike to
type the many addresses.
The class \Class{scrlttr2} and its predecessor \Class{scrlettr} 
as well provide basic support for it.
Currently there are plans for a much enhanced support.

\typeout{^^J--- Ignore underfull and overfull \string\hbox:}%
\begin{Declaration}
  \Macro{adrentry}\Parameter{Lastname}\Parameter{Firstname}%
  \Parameter{Address}\Parameter{Telephone}\Parameter{F1}\Parameter{F2}%
  \Parameter{Comment}\Parameter{Key}
\end{Declaration}%
\typeout{^^J--- Don't ignore underfull and overfull \string\hbox:}
\BeginIndex{Cmd}{adrentry}
\label{decl:adrentry}

The class \Class{scrlttr2} supports to use address files.
These address files contain address entries.
Each entry is an \Macro{adrentry} command with eight parameters as 
can be seen above.
The file extension of the address file has to be \File{.adr}.
\begin{small}
\begin{verbatim}
  \adrentry{McEnvy}
           {Flann}
           {Main Street 1\\ Glasgow}
           {123 4567}
           {male}
           {}
           {niggard}
           {FLANN}
\end{verbatim}
\end{small}
The \Ord{5} and \Ord{6} element, \PValue{F1} and \PValue{F2}, can be
used freely, for example for the gender, the academic grade, the
birthday or the date the person has joined a society.  The last
parameter \PName{Key} should only consist of uppercase letters in
order to not interfere with other \TeX{} or \LaTeX{} commands.

\begin{Example}
  Mr.\,McEnvy is one of your most important business partners,
  but every day you get a reclamation from him.
  Before long you don't want to bother typing his boring
  address again and again.
  Here \Class{scrlttr2} can help.
  All your business partners have an entry in your
  \File{partners.adr} address file.
  If you now have to answer Mr.\,McEnvy again, then you
  can save typing as can be seen below:
  \begin{small}
\begin{verbatim}
  \input{partners.adr}
  \begin{letter}{\FLANN}
    Your today's reclamation  ...
  \end{letter}
\end{verbatim}\end{small}
  Your \TeX{} system must be configured to have access to your
  address file. Without access the \Macro{input} command results
  in an error. You can either put your address file where you
  are running \LaTeX{} or configure your system to find
  the file in a special directory.
\end{Example}
%
\EndIndex{Cmd}{adrentry}

\typeout{^^J--- Ignore underfull and overfull \string\hbox:}%
\begin{Declaration}
  \Macro{addrentry}\Parameter{Lastname}\Parameter{Firstname}%
  \Parameter{Address}\Parameter{Telephone}\Parameter{F1}\Parameter{F2}%
  \Parameter{F3}\Parameter{F4}\Parameter{Key}
\end{Declaration}%
\typeout{^^J--- Dont't ignore underfull and overfull \string\hbox:}
\BeginIndex{Cmd}{addrentry}%
Over the years people objected that the \Macro{adrentry} has only
two free parameters. Since \TeX{} supports at maximum nine
parameters per command, there now exists a new command called
\Macro{addrentry}, note the additional ``d''.
This command supports four freely definable parameters, that
means one parameter more than \Macro{adrentry}, since the comment
parameter has been replaced with the fourth free parameter.
The numbers of parameters is the only difference between
both commands. Thus you can mix both entry types in
one address file.

There are some packages which can employ \File{adr} files.
For example \Package{adrconv} by Axel Kielhorn can be used
to create address lists from \File{adr} files.
But it has currently no support for command \Macro{addrentry}.
The only choice is to extent the package yourself.
%
\EndIndex{Cmd}{addrentry}

Besides the simple acccess to addresses the address files can
be easily used in order to write circular letters.
Thus there is no complicated data-base system and its connection
to \TeX{} required.
%
\begin{Example}
  Suppose you are member of a society and want write a invitation
  for the next general meeting to all members.
  \begin{small}
\begin{verbatim}
  \documentclass{scrlttr2}
    \begin{document}
    \renewcommand*{\adrentry}[8]{
      \begin{letter}{#2 #1\\#3}
        \opening{Dear members,}
        our next general meeting will be on monday
        August 12, 2002. The following topics are ...
        \closing{Regards,}
      \end{letter}
    }
    \input{members.adr}
    \end{document}
\end{verbatim}
  \end{small}
  If the address file contains \Macro{addrentry} statements
  too, then even an additional definition for \Macro{addrentry}
  is required.
  \begin{small}
\begin{verbatim}
    \renewcommand*{\addrentry}[9]{
      \begin{letter}{#2 #1\\#3}
        \opening{Dear members,}
        our next general meeting will be on monday
        August 12, 2002. The topics of the meeting are ...
        \closing{Regards,}
      \end{letter}
    }
\end{verbatim}
  \end{small}
  In this simple example the extra freely definable parameter
  is not used.
\end{Example}

With some additional programming one can let the contents
depend on the address data. For this the free parameters
can be used.

\begin{Example}
  Suppose the fifth parameter of the \Macro{adrentry} command
  contains the gender of a member (\PValue{m/f}).
  The sixth parameter contains what member subscribtion
  has still not been discharged by the member.
  If you would like to write a more personal reminder
  then the next example can help you.
  \begin{small}
\begin{verbatim}
  \renewcommand*{\adrentry}[8]{
    \ifcase #6
    % #6 greater than 0?
    % this selects all members with open subscription
    \else
      \begin{letter}{#2 #1\\#3}
        \if #5m \opening{Dear Mr.\,#2,} \fi
        \if #5f \opening{Dear Mrs.\,#2,} \fi

        Unfortunately we have to remind you that you have
        still not paid the member subscription for this
        year.

        Please remit EUR #6 to the account of the society.
       \closing{Regards,}
      \end{letter}
     \fi
  }
\end{verbatim}
  \end{small}
\end{Example}
As you can see the letter text can be made more personal
depending on attributes of the letter's addressee.
The number of attributes is only restricted by number of the
two free parameters of the \Macro{adrentry} command or
four free parameters of the \Macro{addrentry} command.

\begin{Declaration}
  \Macro{adrchar}\Parameter{initial letter}\\
  \Macro{addrchar}\Parameter{initial letter}
\end{Declaration}
\BeginIndex{Cmd}{adrchar}\BeginIndex{Cmd}{addrchar}
\Index[indexmain]{address list}\Index[indexmain]{telephone list}%
As already mentioned above it is possible to create address
and telephone lists using \File{adr} files.
For that the additional package \Package{adrconv}-Paket by
Axel Kielhorn (see \cite{package:adrconv}) is needed.
This package contains interactive \LaTeX{} documents
which help to create those lists.

The address files have to be sorted already in order to
get sorted lists. It is recommended to sort and separate the
entries by the initial letter of \PName{Lastname}.
As a seperator the commands \Macro{adrchar} and \Macro{addrchar}
can be used. These commands will be ignored if the address files
are utilized in \Class{scrlettr2}.
%
\begin{Example}
  Suppose the following address file:
  \begin{small}
\begin{verbatim}
  \adrchar{A}
  \adrentry{Angel}{Gabriel}
           {Cloud 3\\12345 Heaven's Realm}
           {000\,01\,02\,03}{}{}{archangel}{GABRIEL}
  \adrentry{Angel}{Michael}
           {Cloud 3a\\12345 Heaven's Realm}
           {000\,01\,02\,04}{}{}{archangel}{MICHAEL}
  \adrchar{K}
  \adrentry{Kohm}{Markus}
           {Fichtenstra\ss e 63\\68535 Edingen-Neckarhausen}
           {+49~62\,03~1\,??\,??}{}{}{no angel at all}
           {KOMA}
\end{verbatim}
  \end{small}
  This address file can be treated with \File{adrdir.tex} of the
  \Package{adrconv} package \cite{package:adrconv}.
  The result should look like this:
  \begin{center}
    \setlength{\unitlength}{1mm}
    \begin{picture}(80,57)
      \put(0,57){\line(1,0){80}}
      \put(0,3){\line(0,1){54}}
      \put(80,3){\line(0,1){54}}
      \thicklines
      \put(10,42){\line(1,0){60}}
      \put(70,45){\makebox(0,0)[r]{\textsf{\textbf{A}}}}
      \put(10,23){\makebox(0,20)[l]{\parbox{5cm}{\raggedright
            \textsc{Angel}, Gabriel\\\quad\small Cloud 3\\
            \quad 12345 Heaven's Realm\\
            \quad (archangel)}}}
      \put(70,23){\makebox(0,20)[r]{\parbox{2cm}{\raggedright~\\
            \small~\\\textsc{gabriel}\\000\,01\,02\,03}}}
      \put(10,4){\makebox(0,20)[l]{\parbox{5cm}{\raggedright
            \textsc{Angel}, Michael\\\quad\small Cloud 3a\\
            \quad 12345 Heaven'S Realm\\
            \quad (archangel)}}}
      \put(70,4){\makebox(0,20)[r]{\parbox{2cm}{\raggedright~\\
            \small~\\\textsc{michael}\\000\,01\,02\,04}}}
      \qbezier(0,3)(10,6)(40,3)\qbezier(40,3)(60,0)(80,3)
    \end{picture}
  \end{center}
  The letter in the page heading is created by the 
  \Macro{adrchar} command, see the definition in \File{adrdir.tex}.
\end{Example}
More about the \Package{adrconv} package can be found in its
documentation. There you should even find informations if
the version of \Package{adrconv} supports already the
\Macro{addrentry} and \Macro{addrchar} commands.
Former versions only know the commands \Macro{adrentry} and
\Macro{adrchar}.
%
\EndIndex{Cmd}{adrchar}\EndIndex{Cmd}{addrchar}%


\section{From \Class{scrlettr} to \Class{scrlttr2}}
\label{sec:scrlttr2.fromscrlettr}

The first step in the conversion of an old letter written with
the \Class{scrlettr} class is to load the appropriate
\File{lco} file using option \Option{KOMAold} at
\Macro{documentclass}.
Thereupon most commands of the old class should work.
But you will encounter some differences in the output, since
the page layout of both classes is not the same.
The reason is that the calculation of the type-area in \Class{scrlettr}
has some minor bugs. For example the position of the folding marks
used to depend on the height of the page heading, which again has
dependence to the font size. That was an unambiguous design fault.

There is no compatibility regarding the defined lengths
in \Class{scrlettr}.
If one has changed the page layout of \Class{scrlettr}
then those statements have to be deleted or commented out.
In some cases the modification of length can cause
an error, since this length is not defined anymore. 
You should delete or comment these modifications as well.

The old letter example:
\begin{small}
\begin{verbatim}
  \documentclass[10pt,KOMAold]{scrlttr2}
  \name{\KOMAScript{} team}
  \address{Class Alley 1\\12345 \LaTeX{} City}
  \signature{Your \KOMAScript{} team}
  \begin{document}
    \begin{letter}{\KOMAScript{} users\\
                   Everywhere\\world-wide}
      \opening{Dear \KOMAScript{} users,}
      the  \KOMAScript{} team is proud to annouce...
      \closing{Happy \TeX{}ing}
    \end{letter}
  \end{document}
\end{verbatim}
\end{small}
works as expected only by option \Option{KOMAold}.


The next step is that the layout of the old letter will
not be used anymore, but the old commands should still
be available.
If for example one wants the layout of \Option{DIN}
then this option can be given in \Macro{documentclass},
but is has to be specified \emph{after} the option
\Option{KOMAold}.

\begin{small}
\begin{verbatim}
  \documentclass[10pt,KOMAold,DIN]{scrlttr2}
  \name{\KOMAScript{} team}
  \address{Class Alley 1\\12345 \LaTeX{} City}
  \signature{Your \KOMAScript{} team}
  \begin{document}
    \begin{letter}{\KOMAScript{} users\\
                   Everywhere\\world-wide}
      \opening{Dear \KOMAScript{} users,}
      the \KOMAScript{} team is proud to annouce...
      \closing{Happy \TeX{}ing}
    \end{letter}
  \end{document}
\end{verbatim}
\end{small}
Using more options this way you have further influence on the
layout, but a more inherent change is really recommended.

That is to replace all old commands with its new representations
and omit the option \Option{KOMAold}.
It can help to read the contents of \File{KOMAold.lco}.
In that file the old commands are defined using the new ones.

\begin{small}
\begin{verbatim}
  \documentclass{scrlttr2}
  \setkomavar{fromname}{\KOMAScript{} team}
  \setkomavar{fromaddress}{Class Alley 1\\
                           12345 \LaTeX{} City}
  \setkomavar{signature}{Your \KOMAScript{} team}
  \let\raggedsignature=\raggedright
  \begin{document}
    \begin{letter}{\KOMAScript{} users\\
                   Everywhere\\
                   world-wide}
      \opening{Dear \KOMAScript{} users,}
      the \KOMAScript{} team is proud to annouce...
      \closing{Happy \TeX{}ing}
    \end{letter}
  \end{document}
\end{verbatim}
\end{small}
This example shows also the possibility to change the
alignment of the signature by re-defining the command
\Macro{raggedsignature}.
This is recommended if the width of the real signature
is greater than the signature-definition of the command 
\Macro{setkomavar}\PParameter{signature}\PParameter{\dots}.

\section{Authors}
\label{sec:scrlttr2.authors}
The authors listed below are responsible for this chapter or have
contributed to this chapter in different ways.
% Please use \textit{} for the name of the translator add all the
% names of the untranslated german file. If the translator is the
% main author, simply use \textbf.
\begin{itemize}
\item \textbf{Markus Kohm} \TextEMail{Markus.Kohm@gmx.de}
\item \textit{Harald H.-J.\,Bongartz}
\item \textit{Georg Grandke}
\item \textit{Raimund Kohl}
\item \textit{Jens-Uwe Morawski}
\end{itemize}
%
\EndIndex{Class}{scrlttr2}\EndIndex{}{Letters}

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